Overview
Executive Administrator – Board Jobs in Vaughan – Ontario at CAA Club Group
Title: Executive Administrator – Board
Company: CAA Club Group
Location: Vaughan – Ontario
Category: Administrative/Clerical, Business
Position: Executive Administrator – Board Support
Position Details What You Will Do
• Coordinate Board and Committee meetings
• Collaborate with Corporate Secretary to develop meeting agendas and work plans
• Meeting preparation related to the administration of Board and Committee meetings. This includes drafting of standard meeting documents such as preparing chair’s speaking notes and uploading document to the Board portal (Diligent)
• Organizing, planning and ordering all catering for all meetings and assisting with food and beverage distribution on meeting days
• Process invoices related to Board of Directors
• Responsible for the maintenance and organization of the Board Portal (Diligent)
• Assisting with the onboarding of new Directors
• Register Directors as required in
education
courses and make hotel/transportation reservations if required
• Prepare quarterly summary of Board related expenses for budget purposes
• Provide administrative support to Corporate Secretary and Assistant Corporate Secretary Who You Are
• Post-secondary
education
in Business or Administration
• Minimum of three year of experience
• Expertise in corporate record keeping, administration
• Prior experience supporting/working with a Board of Directors and Senior Executives
• Strong computer skills with extensive knowledge of Excel, Word, PowerPoint, teams and internet tools
• Demonstrated experience and knowledge with Board portal software (Diligent)
• Exceptional organization skills and
attention to detail
•
Calm under pressure
with the ability to juggle multiple priorities within strict deadlines and timelines
• Ability to travel locally for meetings
