Overview
Executive Administrative Assistant Jobs in Toronto, Ontario, Canada at ecobee
Title: Executive Administrative Assistant
Company: ecobee
Location: Toronto, Ontario, Canada
We're looking for a highly organized and proactive Executive Administrative Assistant. Reporting to the President of ecobee, you’ll play a key part in keeping our leaders focused and effective by providing thoughtful, confidential support with professionalism and sound judgment.
You’ll be a trusted partner who represents the organization with trust and discretion when working with executives, clients, and Board Members. From coordinating meetings and managing priorities to supporting special projects, you’ll help ensure everything runs smoothly and communication across stakeholders is seamless.
Major Responsibilities
- Provides complex administrative support
- Serves as professional point of contact with internal/external stakeholders, handling sensitive information with discretion
- Manages and screens all forms of communication including answering e-mails, taking messages, and responding to correspondence as appropriate
- Maintains complex executive calendars, priorities, and schedules appointments, conferences, and events; including making travel arrangements and preparing business expense reports
- Plans and coordinates major business group events
- Prepares letters and correspondence upon request
- Oversees conference room reservations, coordinates audio/visual equipment with participants in multiple time zones, and catering
- Creates PowerPoint presentations for all members of the Executive Team
- Records, transcribes, and distributes meeting minutes
- Maintains centralized supplies inventory by checking stock to determine inventory level, anticipating needed supplies
- Evaluates new office products, places and expedites orders for supplies, and verifies receipt of supplies
- Approves PTO time
Requirements
- Associate Degree in Business or similar
- 5 years of experience working in an Administrative Support role
- 2 years of experience as Executive Assistant
- Proficient in Microsoft Office Suite
- Discretion when handling sensitive and confidential information
- Strong planning and prioritization skills; comfort with fast-paced, deadline-driven work
Preferred Job Requirements
- Bachelor’s degree
- 3 + years’ experience providing administrative support at an Executive level
- Requires excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence, along with a strong desire to learn and assist with all general corporate functions
- Requires attention to detail and organizational skills
- Possesses confidence and ability to make decisions and prioritize independently
- Able to work in a fast-paced environment as part of a cohesive team to meet critical deadlines
- Previous experience in coordinating international travel, preferred
- Previous experience using SAP or equivalent ERP
- Workday experience
Generac is committed to fair and equitable compensation practices. The salary range for this role based in Toronto, ON is $100,000 – $120,000 CAD. This compensation will ultimately be in line with the location in which the position is filled. Final compensation for this role will be determined by various factors such as a candidate’s relevant work experience, skills, certifications and geographic location. This role is eligible for variable compensation including short term and long-term incentives.
This position includes a comprehensive benefit package that includes medical, dental and vision plans; life, long-term disability, flexible spending and health savings accounts, accrued paid time off, paid Holidays (10 for Ontario, 11 for British Columbia) and RRSP retirement benefits.
The Company is committed to improving accessibility for Canadian with disabilities and to ensuring that all our employees and applicants have the support and the tools they need to succeed. We have developed policies relating to human rights, accessibility, and accommodation, and provide all our employees with training on accessibility including under provincial legislation such as the Accessibility for Ontarians with Disabilities Act, 2005, either during orientation and/or on an ongoing basis. If you feel you need accommodation in relation to a disability in the application process or in the future, or have a question or concern about our policies, please reach out to [email protected]
