Overview
Administrative Assistant Jobs in Windsor, ON at UNIFOR
Full job description
Unifor is looking for an enthusiastic and skilled permanent full-time Administrative Assistant to provide support to the Service Department, out of the Windsor office. The successful candidate will be working in a fast-paced, deadline-driven environment, supporting several Service Representatives, and must be highly organized with the ability to prioritize.
Duties and responsibilities may include, but are not limited to:
· Perform daily administrative functions in a punctual, professional manner;
· Provide accurate information and exemplary service while managing emails, phone calls from officers, directors, department heads, staff and local members;
· Prepare Notice to bargain documents and support Service Representatives during the negotiation process (proposals, collective agreements changes, meeting spaces booking, ratification meetings etc.);
· Assist the Service Representatives with files related to Arbitration, Mediation and Conciliation;
· Work with department directors to organize multiple conferences, training courses and prepare materials for national and regional councils, when needed;
· Organize cost-effective travel arrangements and itineraries for staff as required;
· Use independent judgment to compose, format, and edit letters, memos, correspondence, reports and presentations from draft stage to finalization;
· Follow an organized filing/document management process for electronic and paper documents;
· Manage schedules/calendars for staff as required;
· Process office invoices with appropriate approvals in a timely manner.
Position Requirements:
· Post-secondary education, diploma holder or equivalent experience;
· At least 2 years’ experience in a similar role or equivalent;
· Experience in an unionized workplace is required;
· Good knowledge of the bargaining process;
· Strong proficiency in online meeting coordination (i.e. Zoom meetings);
· Strong project, event and time management skills, with the ability to juggle multiple tasks and projects at once while working within sometimes tight and competing deadlines;
· Excellent interpersonal, written and verbal communication skills, including effective phone etiquette, to diverse audiences and attention to detail;
· Strong proficiency in Microsoft Outlook and Word, Excel and PowerPoint;
· Proficiency in InDesign is an asset;
· Ability to solve problems and deal with ambiguous situations;
– Highly motivated self-starter with ability to work independently as well as in a team environment
Job Type: Full-time
Salary: $1,228.92 per week
Benefits:
Company pension
Dental care
Disability insurance
Employee assistance program
Flexible schedule
Life insurance
On-site parking
Paid time off
Vision care
Wellness program
Work from home
Flexible Language Requirement:
French not required
Schedule:
8 hour shift
Monday to Friday
Application question(s):
Do you have good knowledge of the bargaining process?
Experience:
Administrative: 2 years (required)
unionized workplace: 2 years (required)
Work Location: In person
Application deadline: 2024-03-29
Title: Administrative Assistant
Company: UNIFOR
Location: Windsor, ON
Category:
