Overview
Records Coordinator Jobs in Mississauga, Ontario, Canada at Ornge
Title: Records Coordinator
Company: Ornge
Location: Mississauga, Ontario, Canada
Records Coordinator
Reference #: 2026-89
Strong. Proud. Uplifting.
At Ornge, we believe that ordinary people can do extraordinary things.
Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.
We are excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.
Discover Ontario, Canada, and an exciting career with Ornge.
Position Title
Records Coordinator
(Internal Job Title: Paramedic Qualifications Analyst)
Department/Section
Paramedic Operations
Employment Status
Contract Full Time
Period: Up to 6 months
Targeted Salary Range
$62,459-$74,170
Work Mode
Hybrid (3 Days In-Office Per Week)
Existing Vacancy
Yes
Location
5310 Explorer Drive, Mississauga
Hours of Work
37.5 Hours per week Monday-Friday
Posting Open Date
Friday, June 19th, 2026
Posting Close Date
Friday, June 26th, 2026
The targeted salary range is supplemented by a competitive total rewards package. The salary offered to the successful candidate will consider a wide array of factors such as the individual’s skillset, level of experience applicable to the role and internal equity considerations.
Uplifting Your Career at Ornge
Join a mission-driven team supporting life-saving operations. As a Records Coordinator, you will play a key role in ensuring paramedics meet all regulatory and operational requirements to safely deliver care. In this role, you will manage and validate critical records, including qualifications, certifications, and compliance documentation, ensuring alignment with governing bodies such as the Ministry of Health (MOH) and Transport Canada (TC). You’ll be at the heart of operational readiness, coordinating with clinical, operational, and regulatory stakeholders to ensure every paramedic is fully qualified, compliant, and ready to respond when it matters most. This is an exciting opportunity for a detail-oriented professional who thrives in a purpose-driven environment and is passionate about making a meaningful impact through process excellence and compliance.
Key Accountabilities:
- Manage and update electronic databases and documentation for paramedic qualifications, ensuring accuracy, completeness, and alignment with regulatory standards.
- Track certification status, proactively notify staff and leadership of expirations, and generate regular reports to support operational planning and compliance.
- Prepare and submit documentation for MOH licensing, process identification cards, and manage onboarding/offboarding qualification requirements for staff and observers.
- Perform routine audits of qualification files, identify gaps or inconsistencies, and ensure compliance with provincial and federal regulations through corrective action.
- Contribute to continuous improvement initiatives by identifying opportunities to streamline processes, enhance data accuracy, and optimize workflows across qualification management systems
- Provide documentation and reporting support for audits, inspections, and accreditation processes, ensuring readiness at all times.
Qualifications:
- Post-secondary education in Business Administration, Healthcare, or a related field—or equivalent experience.
- 1-2 years of relevant experience in an administrative/coordination role.
- Experience in a Healthcare, EMS, Aviation, or Human Resources environment is considered an asset.
- Strong proficiency with Microsoft Office Suite.
- Experience with learning management systems (LMS), HRIS, or electronic records/qualifications management systems.
- Experience working with SharePoint and contributing to process improvement initiatives.
- Working knowledge of paramedic regulatory requirements and compliance standards.
- Exceptional attention to detail with strong auditing and verification skills.
- Ability to manage high volumes of data (thousands of records) with accuracy and efficiency.
- Effective communication skills to collaborate with internal teams and external stakeholders, including regulatory bodies.
Total Rewards:
- 24/7 Employee and Family Assistance Program.
- Premium Defined Benefits Pension Plan Optional Enrollment.
- PERKS! Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more!
At Ornge, we are:
- Community connectors.
- Equity in healthcare.
- Strong in our convictions.
- Proud of the services we provide.
- Uplifting in our mission, values, and services.
You can expect us to be:
- Competitive in pay and more.
- Promoters of diversity.
- Champions of inclusivity and accessibility.
- Committed to your career advancement.
- A tight-knit, supportive culture.
A bit about you:
- You are driven by our collective desire to make a difference.
- Excited by problem solving and excels at in-the-moment decision making.
- Teamwork has always been where you thrive.
- You are ready to put your skills into action in a fast-paced environment.
What’s next:
- If you are ready to uplift lives, apply directly online.
- On apply, we’ll send you an email on how to check your application status within Jobvite.
- Ornge is committed to providing accessible accommodations in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please email us at [email protected].
- Ornge encourages applications from candidates identifying as a member of a traditionally underrepresented group including First Nations, Métis, Inuit, and urban Indigenous peoples; Francophone persons; Black and racialized persons; members of 2SLGBTQIA+ communities; and persons with disabilities.
- Ornge communicates with candidates for job openings by email and does not incorporate AI technology in its recruitment process. Applicants are responsible to check their email for updates and ensure they can receive messages from unfamiliar senders. We send time-sensitive information via email; it is important for applicants to check their email frequently. If we do not receive a response from applicants, we will assume that they are no longer interested in the position, resulting in the removal of their application from the competition.
Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.
Ornge. Lives uplifted.
