Overview
Receptionist & Office Coordinator Jobs in Toronto, Ontario at Horizon Media
Title: Receptionist & Office Coordinator
Company: Horizon Media
Location: Toronto, Ontario
Job DescriptionJob Summary:Reporting to the Executive Admin & Office Manager, the Receptionist/Office Coordinator is responsible for answering all incoming calls politely and professionally, as well as greeting and hosting guests upon there arrival to Horizon’s Offices in Toronto. Additionally, they are responsible for supporting the Office Manager in ensuring the office is always in good working order, has the necessary supplies, that boardrooms and common areas are regularly cleaned/sanitized and provide general administrative assistant, as needed to the Executives and Office Manager.
Further To This The Ideal Candidate Will
Ensure guests have been signed in according to HMLP’s guest/visitor policies
Maintain and ensure reception and all common areas are clean and tidy
Coordinate conference room bookings, including setup and cleanup
Ordering of food and drinks for client and internal meetings, sourcing catering companies that provide high standard of food but also efficiently priced
Sort and distribute incoming and outgoing mail
Coordinate all courier pickups and drop offs
Ensure all new staff are adequately set up with necessary technology equipment & security detail in tandem with hiring manager
Train all junior staff on reception relief
Coordinate events & logistics along with the EA/Office Manager, for all HMLP activities and liaise between Horizon Media’s team when there are cross border events
Ensure Printer Rooms & Kitchens are kept stocked
Assist with ordering supplies and stocking Printer Rooms & Kitchens
Develop Main Kitchen Clean Up Schedule
Setup and maintain info on Communications Bulletin Boards
Perform various clerical/administrative duties as requested
Health & Safety
Carryout routine checks to ensure safety and security policies and guidelines are adhered to
Organizes routine training on health and safety matters for the staff
Certification in First Aid/ CPR would be an asset
Office Fire Warden
The ideal candidate has highly professional demeanor and highly personal attitude, ensuring top level of hospitality to all Horizon guests (via phone & in person). Be reliable and punctual. High energy level and able to multi-task. Good organizational skills, ability to function independently.
1-2 years’ experience in related position, out-going personality, professional attitude and appearance. A firm grasp of office policies and procedures solid aptitude of MS Office a plus.
Key Behavioral Competencies
Excellent people skills in dealing with clients, vendors and employees
Excellent communication skills
High level of organizational and interpersonal skills
Possess strong creative instincts and sound common sense
Ability to be flexible and work on projects outside written job description
Ability to multi-task in a fast-paced environment
Organized with strong attention to detail
Team player with a positive can-do attitude
Main Duties And Responsibilities
20% – Hosting/Greeting Guests
20% – Answering incoming calls
25% – Office Maintenance/Coordination/Logistics
5% – Space Planning and Allocation
15% – Miscellaneous Office Administration / New Hire Onboarding
15% – Office Compliance (health, safety etc)
Supervisory Responsibilities
This role does not have any supervisory requirements.
Knowledge And Skills Required
The candidate s…
