Overview

Information Management Officer Jobs in Ottawa at VALCOM CONSULTING GROUP

Overview
We are seeking a highly organized and detail-oriented Junior Information Management Officer to fulfill a 2 year contract until 31 March 2028. The IMO will oversee the collection, analysis, and maintenance of organizational data and records. The ideal candidate will possess strong administrative, technical, and communication skills, with the ability to manage multiple databases and information systems efficiently. This role is essential for supporting decision-making processes, ensuring data integrity, and facilitating effective information sharing across departments. Fluency in English and French is preferred to support diverse organizational needs.

Responsibilities

  • The required services may include, but are not limited to the following:
  • Adapt, maintain, and manage procedures and instructions for the organizations records systems.
  • Recommend and implement modifications related to document storage, retrieval, archiving, and disposal activities such as:
  • Define new data structures;
  • Define data conversion strategy;
  • Define data conversion specifications;
  • Work closely with the users and Information Management Officer
  • (IMO) to maintain and safeguard the database;
  • Identify requirements for improvements to existing data structures by determining users’ information requirements and systems performance and function requirements; and
  • Advise users about the efficient use of data;
  • Review and update file plans, systems, tools, and practices.
  • Implement information management support tools and systems, including file plans and classification structures, according to the client organizations and business lines, in compliance with the Master File Plan.
  • Catalogue, Organize, identify, and classify existing information and electronic documents IAW the Master File Plan.
  • Maintain, store and/or preserve information.
  • Identify essential records. Essential records are to be identified within the context of emergency preparedness and business resumption planning.
  • Advise the IMO and Chain of Command on IM issues.
  • Provide advice and information to managers and employees with regards to information/ recordkeeping activities, processes, file plans, and systems.
  • Coordinate information storage requirements and interface with Information Technology.
  • Providing document and records management.
  • Establish and implement metadata standards and guidelines.
  • Analyze and report on the effectiveness of the implementation of information management standards.
  • Identify and analyze content management issues and providing recommendations to management for improvement.
  • Provide advice and guidance in the field of Recordkeeping as relates to Capacity Building, Legacy Records Management and e-Records Sustainability.
  • Manage and maintain various databases and records management systems, including Microsoft Access and SharePoint (2019 version of SharePoint) and SharePoint Online
  • Develop, update, and organize documentation using Microsoft Word, Excel, PowerPoint, and Outlook.
  • Ensure accurate data entry, filing, and retrieval to support operational efficiency.
  • Oversee records management procedures to ensure compliance with organizational policies.
  • Support project management initiatives utilizing tools like Microsoft Project and other software solutions.
  • Provide excellent customer service by responding to internal inquiries related to data or records.
  • Facilitate effective communication across teams through written reports, presentations, and meetings.
  • Apply negotiation skills when coordinating with internal stakeholders for procurement or service agreements.
  • Demonstrate leadership in organizing workflows, managing time effectively, and prioritizing tasks to meet deadlines.

Skills

  • Must have experience within the last 4 years with:
  • SharePoint On Prem (2019 version and Subscription
  • Edition) and SharePoint Online
  • Treesize Pro or PowerShell
  • Sharegate
  • Microsoft Office Suite (includes
  • Teams, Word, Excel, Outlook,
  • PowerPoint
  • Experience in the last 4 years in analyzing, developing, modifying, and implementing information keeping system.
  • Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, and Access.
  • Strong knowledge of Windows operating systems and computer skills relevant to data management.
  • Bilingual abilities in English and French are highly desirable for effective communication across diverse teams.
  • Experience in project management using tools like Microsoft Project or similar platforms.
  • Exceptional organizational skills with attention to detail in filing and records management.
  • Effective written communication skills for report writing and documentation purposes.
  • Strong interpersonal skills for customer service roles and team collaboration.
  • Leadership qualities with the ability to manage multiple priorities efficiently.
  • Time management capabilities to ensure timely completion of tasks within deadlines.

Pay: $22.00-$30.00 per hour

Benefits:

  • Life insurance
  • On-site parking
  • Paid time off

Ability to commute/relocate:

  • Ottawa, ON K1A 0K2: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Do you hold minimum 2 year Community College Diploma in Information Technology or a Post-secondary degree in Information Technology or Computer Engineering?

Location:

  • Ottawa, ON K1A 0K2 (required)

Work Location: Hybrid remote in Ottawa, ON K1A 0K2

Title: Information Management Officer

Company: VALCOM CONSULTING GROUP

Location: Ottawa

 

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