Overview
Executive Assistant to the CEO Jobs in Calgary, Alberta at Vista Projects
Title: Executive Assistant to the CEO
Company: Vista Projects
Location: Calgary, Alberta
What Vista Does
Vista Projects is an integrated industrial engineering firm that helps clientsnavigate the digital transformationof their projects and operations. Our proven project execution process is based on a “single source of truth” model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.
Why We Do It
We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market. Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector. Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.
Where We Work
The benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets. This includes biofuels and produced water treatment to natural gas and petrochemical processing. While we are headquartered in Calgary and maintain a satellite office in Houston.
Job functions
Optimize the CEO’s time while ensuring their comprehensive awareness of business aspects
Handle general administration for the CEO, including filing, electronic filing, printing, and dossier preparation
Develop strong understanding of CEO functions resulting in the ability to anticipate CEO’s needs
Maintain high-degree of confidentiality and discretion in all aspects of role
Manage executive’s mail, emails, and calendars; schedule appointments, meetings, and events
Attend Senior Management team meetings
Be prepared to work beyond standard hours, including occasional extended days
Arrange travel and accommodations for the executive team; handle expense claims and reconcile corporate credit card statements with appropriate budget codes
Engage in special projects as directed by the CEO
Draft correspondences, presentations, communications, and reports
Provide backup for other administrative assistants and corporate services as needed
Serve as a liaison between executives and other stakeholders
Support other executives within the organization as needed
Skills
Demonstrate excellent time management and organizational skills in fast-paced settings
Employ strategic thinking and robust, solution-oriented problem-solving abilities
Adapt swiftly to dynamic environments
Initiate tasks proactively with a clear understanding of the executive’s purview
Commit to helping the executive foster a positive, respectful work environment
Why People Like Working with Us
Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires. If that doesn’t excite you, this role likely won’t be a fit.
Challenging projects require focus and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture. Our staff and clients like that it gives them real-time access to validated data shared across all project departments. This fosters project design and business decisions based on a single, authoritative source of truth and provides
increased transparency
and
collaboration
with team members and clients, leading to impr…
