Overview
Executive Assistant to CEO Jobs in Toronto at ARS
Job Overview
We are seeking a highly organized and proactive Executive Assistant to support the CEO of our organization. This role requires a professional with excellent administrative skills, attention to detail, and the ability to manage multiple priorities efficiently. The ideal candidate will serve as a key point of contact for internal and external stakeholders, ensuring smooth daily operations and effective communication within the executive team.
Duties
- Manage and maintain the CEO’s calendar using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements.
- Handle correspondence via phone, email, and other communication channels with professionalism and courtesy, demonstrating strong phone etiquette.
- Prepare, proofread, and edit documents, reports, presentations, and correspondence to ensure accuracy and clarity.
- Perform data entry, filing, and record keeping using Microsoft Office Suite and DocuSign for electronic signatures.
- Assist with bookkeeping tasks using QuickBooks and perform basic bookkeeping duties as needed.
- Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and directing inquiries appropriately.
- Support administrative projects such as organizing files, maintaining office supplies inventory, and supporting special events or initiatives.
- Provide exceptional customer service to internal staff and external clients or partners.
Skills
- Proven experience with office administration including clerical and administrative duties.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and data entry tools.
- Experience with QuickBooks for bookkeeping purposes.
- Excellent typing skills for efficient document preparation and data entry.
- Familiarity with multi-line phone systems and front desk operations.
- Attention to detail in proofreading documents to ensure accuracy.
- Strong communication skills with professional phone etiquette.
- Office experience combined with clerical or administrative background preferred. This position offers an opportunity to work closely with executive leadership in a dynamic environment that values professionalism, efficiency, and excellence in support functions.
Pay: $42,585.30-$90,691.75 per year
Work Location: In person
Title: Executive Assistant to CEO
Company: ARS
Location: Toronto
