Overview
Executive Assistant Jobs in Toronto – Ontario at Luann Bagg Staffing Inc.
Title: Executive Assistant
Company: Luann Bagg Staffing Inc.
Location: Toronto – Ontario
Category: Administrative/Clerical
Executive Assistant to a CEO and President Salary up to 100,000, great bonus, benefits start immediately, 3 weeks of vacation plus an extra week during the holiday season. The company has
flexible hours
.
This role requires the person to be onsite and in the office 4 days a week. The office is on the subway line and in the Yonge and Davisville area.
The Opportunity:
Our client is a boutique organization that is in the Real Estate Sector! They are seeking an Executive Assistant to be a long-term business partner to a CEO and President! The successful candidate will report directly to the CEO and help with business and personal tasks. These Executives know the value of an Executive Assistant and they want someone with initiative, strong
attention to detail
and the ability to work on a variety of projects.
In this role, you will manage complex and ever-changing calendars, organize events, create and prepare documentation, correspondence and presentations. They would like the Executive Assistant to help manage the office so that it runs in an efficient way. This is an
exciting
role for an experienced and highly capable Executive Assistant who thrives in a busy and
collaborative
environment!
Responsibilities
Include but are not limited to:
Direct and respond to correspondence and inquiries on behalf of the CEO and President Maintain and coordinate two calendars, including scheduling meetings and, preparation of meeting materials, while maintaining a high level of confidentiality and diplomacy for the CEO and President Ensures documents are executed in a timely fashion and that meeting materials, documents, correspondence etc. are returned to the appropriate people, both internally and externally
Book and manage travel arrangements (flights, accomodation, car service and provide a detailed itinerary) for the CEO and President Assist with organizing events (socials, dinners, retreats, weekly lunches etc.) to help create a fun and engaged corporate environment
Maintenance of corporate accounts/partnerships and vendor relationships to ensure the office runs smoothly
Liaise with corporate vendors when issues arise that effects office productivity
Organize and maintain electronic and paper files
Track and process invoices, expense reports and benefit claims as they relate to the CEO and President Personal duties could include banking, bill payments, arranging personal appointments, and ad hoc personal requests
Assist with onboarding of new hires as well as help coordinate offboarding
Respond to ad hoc miscellaneous requests that help the office run in a productive and efficient manner
Qualifications:
7+ years of administrative experience supporting Senior Executives in a fast paced environment
Excellent
communication skills
, both written and verbal
Responsiveness and takes initiative.
Able to
anticipate needs and respond to requests while meeting deadlines
Experience with
handling confidential documents and maintaining a level of confidentiality and
professionalism
that comes with working in a corporate environment
A proven ability to build relationships within all levels of an organization as well as with external stakeholders
Exceptio…
