Overview
Data Entry Specialist Jobs in Calgary at Intelbyte
About Intelbyte
At Intelbyte, we help organizations improve how they work through modern digital solutions, process automation, Microsoft Power Platform, AI-enabled tools, and data-driven business transformation.
We are building a team of practical problem-solvers who care about accuracy, reliability, and delivering work that creates real business impact. This role is ideal for someone who is detail-oriented, organized, comfortable working with documents and data, and interested in gaining hands-on experience in a professional technology and business transformation environment.
Role Overview
Intelbyte is hiring a Data Entry Specialist to support an ongoing project.
In this role, you will support the project team by helping capture, validate, clean, and organize document-related information. You will work with document libraries, spreadsheets, forms, metadata trackers, and internal project tools to ensure that document records are accurate, complete, and ready for review, approval, and publication.
This is a strong opportunity for undergraduate students, interns, recent graduates, contract workers, or early-career professionals who want practical experience in data entry, document control, information management, compliance support, and digital transformation projects.
Key Responsibilities
Document Data Entry & Metadata Management
- Enter, update, and validate document metadata in project trackers, document libraries, spreadsheets, and internal systems.
- Review document records for missing, outdated, or inconsistent information.
- Support cleanup of document ownership, document contacts, titles, numbering, naming conventions, and classification fields.
- Track document status as files move through review, refresh, approval, and publication stages.
- Ensure document records are complete, accurate, and aligned with project standards.
Document Review Support
- Assist with reviewing documents for outdated references, terminology, branding, naming conventions, and formatting indicators.
- Identify references to legacy company names, systems, documents, websites, images, drawings, employee names, or other outdated content.
- Capture document references, regulatory references, qualification references, glossary terms, and other required information from document content.
- Flag inconsistencies, missing information, or items that require review by the project team.
Quality Control & Cross-Checking
- Cross-check entered data against source documents, trackers, and project instructions.
- Help maintain data accuracy across multiple document libraries and tracking tools.
- Support validation activities to confirm that document records, metadata, and review status are correctly captured.
- Identify duplicate, incomplete, or conflicting entries and escalate them for clarification.
- Follow project naming, formatting, and data entry standards consistently.
Administrative & Project Support
- Support the organization and flow of documents between working folders, review libraries, and publication-ready locations.
- Assist with preparing document packages for review and approval.
- Update trackers and reports used by the project team to monitor progress.
- Participate in team check-ins, status updates, and task reviews.
- Provide general administrative support related to document control and information management.
What We’re Looking For
We would love to hear from you if you are:
- Highly detail-oriented and accurate in your work.
- Organized and comfortable working with large volumes of information.
- A quick and careful typist.
- Comfortable using Microsoft Excel, SharePoint, Word, Teams, and general Microsoft 365 tools.
- Able to follow instructions, templates, naming conventions, and process steps carefully.
- Comfortable comparing documents, checking references, and spotting inconsistencies.
- Able to work independently while asking questions when clarification is needed.
- Reliable, professional, and able to manage repetitive but important tasks with focus.
- A strong communicator with good written and verbal communication skills.
- Interested in document control, data entry, compliance support, business operations, or technology projects.
Requirements
- Strong attention to detail and accuracy.
- Basic to intermediate Microsoft Excel skills.
- Familiarity with Microsoft Word, SharePoint, Teams, and file management.
- Ability to read and review business documents carefully.
- Good written and verbal communication skills.
- Ability to work in a hybrid environment in Calgary, AB.
- Availability for a 6-month contract term.
- Undergraduate students, interns, recent graduates, and contract workers are welcome to apply.
Nice to Have
The following are helpful but not required:
- Experience with data entry, records management, document control, or administrative support.
- Experience working with controlled documents, policies, procedures, or compliance-related documentation.
- Familiarity with SharePoint document libraries or metadata.
- Exposure to Microsoft Power Platform, Power Apps, Power Automate, or Power BI.
- Experience working in energy, utilities, engineering, construction, government, or regulated industries.
- Post-secondary education in business administration, information management, records management, engineering technology, computer science, or a related field.
Why Join This Project?
This role gives you the opportunity to work on a real business transformation project involving document governance, compliance, information management, and digital process improvement. You will gain practical experience working with project teams, business documents, metadata, Microsoft tools, and structured data processes.
You will also contribute to work that helps an organization improve the accuracy, consistency, and reliability of its controlled documents.
Compensation
Pay: CAD $20/hour
Term: 6 months
Job Type: Contract, Internship, Temporary, or Full-time term arrangement
Location: Hybrid remote in Calgary, AB
Pay: $20.00 per hour
Work Location: In person
Title: Data Entry Specialist
Company: Intelbyte
Location: Calgary
