Communications Assistant, Centre for Health Informatics and W21C Research and Innovation Centre

Description

The Centre for Health Informatics and W21C Research and Innovation Centre in the Cumming School of Medicine invites applications for a Communications Assistant. This Full-time Fixed Term position is for approximately 6 months (based on length of grant funding), with the possibility of extension.

Reporting to the Director, Strategy and Impact for the Centre for Health Informatics and W21C Research and Innovation Centre, the Communications Assistant works under the direct day-to-day guidance of W21C’s Communications Advisor and supports the delivery of external communications, social media, and branding activities across both CHI and W21C. The position works within a collaborative team environment and operates within established guidelines and procedures, with priorities and work direction set by the Communications Advisor in alignment with the strategic direction of the CHI and W21C leadership.

Summary of Key Responsibilities (job functions include but are not limited to):

External Communications & Content Production:

• Support the development and distribution of external-facing communications materials, including newsletters, announcements, feature stories, and research highlights for CHI and W21C audiences
• Draft, edit, and proofread content for a range of channels and formats, ensuring accuracy, clarity, and alignment with brand standards and messaging priorities established by the Communications Advisor
• Coordinate the production of print and digital materials such as brochures, fact sheets, event invitations, and presentations
• Assist in maintaining and updating website content for both Centres, flagging outdated information and contributing new content as directed
• Support the development of knowledge translation materials that make research findings accessible to non-specialist audiences

Social Media Management:

• Manage and maintain the social media presence of CHI and W21C across relevant platforms (e.g., LinkedIn, X/Twitter, Instagram), in alignment with the communications strategy set by the Communications Advisor
• Develop and schedule regular social media content, including posts highlighting research outputs, events, team news, and partner activities
• Monitor social media channels for engagement, respond to comments or inquiries as appropriate, and flag items requiring escalation to the Communications Advisor

Branding & Marketing Support:

• Support the consistent application of CHI and W21C brand standards across all communications materials and channels
• Assist in the development and maintenance of branded templates, style guides, and asset libraries for use across both Centres
• Coordinate photography, graphic design, and audio/visual requests related to communications activities, working with internal or external providers as directed

Event Representation & Support:

• Attend internal and external events on behalf of CHI and W21C, serving as a knowledgeable and professional representative of both Centres
• Provide on-site communications support at events, including photography, social media coverage, and distribution of promotional materials
• Support event logistics in collaboration with the Program Operations Lead, including preparation of communications materials, signage, and participant-facing content

Qualifications / Requirements:

• Post-secondary degree or diploma in Communications, Public Relations, Journalism, Marketing, or a related field. An equivalent combination of education and experience will be considered
• 1-3 years of experience in a communications, marketing, or related role
• Demonstrated excellent written and verbal communication skills, with the ability to adapt tone and style for different audiences and channels
• Experience managing organizational social media accounts (LinkedIn, X/Twitter, Instagram, or similar platforms)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Familiarity with design tools such as Canva, Adobe InDesign, Piktochart, Illustrator, or Photoshop is an asset
• Experience with website content management systems (e.g., WordPress, Wix) is an asset
• Strong organizational skills and attention to detail
• Ability to work both independently and collaboratively within a team, managing multiple tasks with competing deadlines
• Professionalism, discretion, and respect in all interactions with internal and external partners
• Knowledge of the University of Calgary or an academic research environment is an asset

Application Deadline: May 28, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 1.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada’s entrepreneurial university, located in Canada’s most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada’s leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii’ taa’poh’to’p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university’s commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.