Overview
Bookkeeper/Office Administrator Jobs in Thamesford, ON at Maple Grove Christian Retreat Centre
Full job description
Duties include but are not limited to:
Accounts Payable: receive invoices via mail or email and pay in a timely manner from appropriate bank account
Work closely with other staff including other staff, Executive Director, Treasurer & Finance Committee and Board of Directors, as required
Other duties as required
Accounts Receivable: add transaction into Quickbooks Online using correct category and other details as required, including cheque and cash deposits, e-transfers, etc. and print & email required Quickbooks reports to Treasurer and Executive Director
Payroll: complete payroll in Quickbooks Online bi-weekly
Review and schedule pre-authorized debit payments prior to the 15 of each month
Revise pre-authorized credit card payments file and send to camp office
Input donations into Donation program software
Update Project spreadsheets
Prepare invoice for hydro usage using Hydro Calculations spreadsheet
Review & pay Source Deductions (payroll tax) monthly
Review & pay WSIB Remittance quarterly
Review & pay HST quarterly instalment to Receiver General and file annual HST return for charities with GST rebate for charities
Prepare & send out January Lot Leaseholder invoices via Quickbooks
Print and mail Donation Tax Receipts using Donation program software
Provide timely reports (bank reconciliation, income statement, balance sheet) to Finance Committee
Attend Finance Committee meetings to answer questions and provide input – either in person or via Zoom
Answering the phone and responding to phone messages, distribute and post mail, process rental and Lot Leaseholder payments, answer questions relating to accommodations (cabins, trailers, tents) and guest groups, etc.
Greet guests who come to the office, sharing the camp map and marking their lot location, reviewing code of conduct and quiet hours
Maintain and update Campspot, the online booking system
Qualifications:
A strong love for God and an active faith life, with the desire to be part of an impactful organization
At minimum 5 years of experience as a Bookkeeper, with a deep understanding of key responsibilities of a Bookkeeper including preparing documents and working closely with auditors for annual audit and charity reporting
Knowledge of Quickbooks Online, including Quickbooks Payroll
Technical online skills including Gmail, Microsoft Word, Microsoft Excel
Experience in research and data analysis to compile reports
Project Management experience is preferable
Fundraising experience is favorable
About Maple Grove Christian Retreat Centre
Maple Grove Christian Retreat Centre was founded in 1947 and has served as a place to facilitate ministries that make and grow disciples of Jesus Christ ever since. Maple Grove sits on approximately 150 acres in Southwestern Ontario, 15 minutes north of the 401 and 20 minutes east of London. Approximately ⅓ of Maple Grove lands are forested, ⅓ leased agricultural land and ⅓ used for camp amenities and seasonal lot lease.
Maple Grove is a unique ministry facility with approximately 120 annual lot lease holders with private accommodations on the grounds and 15 camp owned accommodations. The grounds also have four public bathrooms, swimming pool and change rooms, a large open air worship space, a dining hall and lounge space. During the “camping season” (May to October) the grounds are busy with lots of activity and use. Outside the…
Title: Bookkeeper/Office Administrator
Company: Maple Grove Christian Retreat Centre
Location: Thamesford, ON
Category:
