Overview
Administrative Secretary Jobs in Winnipeg – Manitoba at Winnipeg Regional Health Authority
Title: Administrative Secretary
Company: Winnipeg Regional Health Authority
Location: Winnipeg – Manitoba
Category: Administrative/Clerical, Healthcare
Position: Administrative Secretary 2
Requisition
Position Number: Posting End Date:
Open Until Filled City:
Winnipeg
Employer:
Winnipeg Regional Health Authority Site: WRHA Community Health Services – 785 Keewatin Department / Unit:
Facility & Supp Serv-Seven Oaks/Inkster Job Stream:
Non-Clinical Union: CUPE Anticipated Start Date – End Date: ASAP – Indefinite Reason for Term:
Other Leave FTE: 1.00 Anticipated
Shift:
Days Work Arrangement:
Daily Hours Worked: 7.25 Annual Base
Hours:
1885 Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.
Position Overview
Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes: switchboard/reception, word processing, data entry, processing and/or distributing incoming and outgoing mail or fax documents, photocopying, filing and records maintenance, statistical data collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away/coverage list for reception use, and a variety of other office duties as required.
The incumbent must contribute to a
respectful
work environment
and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).Experience Two years related experience required. Data entry experience would be an asset. Experience maintaining records and compiling statistics. Excellent
communication skills
with switchboard/receptionist experience.
Experience with
mail distribution, photocopying and faxing. Administrative experience in a healthcare office would be an asset. Demonstrated knowledge and experience maintaining a filing system.
Education
(Degree/Diploma/Certificate) Complete high school
education
, Manitoba standards, required. Successful completion of a formal post-secondary administrative assistant program required. A combination of
education
and experience may be considered. Keyboarding speed of 40 wpm required. Proficiency in Microsoft Word, Excel and Outlook required.
Working knowledge of PowerPoint preferred. Certification/Licensure/Registration Not Applicable Qualifications and Skills Excellent command of the English language (both oral and written).
Ability to
learn and adapt to new computerized programs.
Ability to
effectively work as a team member.
Ability to
maintain confidentiality.
Ability to
plan and organize a heavy workload, under pressure, to meet deadlines. Demonstrated ability to work independently, with minimal supervision.
Physical Requirements
Not Applicable This term position may end earlier as outlined in your collective agreement. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no…
