Overview
Administrative Assistant JK-12 Jobs in Victoria, BC at St. Margaret’s School
Full job description
Administrative Assistant, Principal JK-12
Regular
Internal/External Posting
Posting Date: April 6, 2024
Closing Date: April 14, 2024
Posting # 2024020
Hours
Monday-Friday, 37.5 hours per week.
8:00 am – 4:00 pm
10 ½ month annual schedule
Beginning April 29, 2024
Salary
Starting wage of $29.78 per hour. Increasing to $30.67 effective July 1, 2024. Salary Range as of July 1, 2024 of $30.67 – $32.20 per hour, depending on years of service at SMS.
This is a bargaining unit position, in the Professional Employees Association.
All candidates must be legally able to work in Canada.
Summary
St. Margaret’s School (SMS) is Western Canada’s only girl-centered, independent day and boarding school located in Victoria, British Columbia, Canada on the unceded traditional territories of the Esquimalt Nations, Songhees Nations, and W̱SÁNEĆ Nations. Founded in 1908, SMS is an international centre for girl-centered learning and leadership development, providing empowering education for girls from Junior Kindergarten to Grade 12 (boarding grades 7–12). St. Margaret’s School is an International Baccalaureate (IB) School offering the Diploma Program.
Reporting to the Principal, JK-12, this position is a key link in the smooth and efficient coordination of daily operations and communication in the school. The Administrative Assistant, JK-12 will provide a wide variety of clerical support to school administration. This includes coordinating and communicating JK-12 school office activities, maintaining Junior and Senior School records as necessary, greeting visitors, answering, and referring inbound telephone calls, and as appropriate, scheduling appointments. As well as ordering supplies, assisting with events, creating various documents, reports and presentations, and other duties relevant to the position.
Core Competencies
Integrity & Trust
Service Orientation
Adaptability
Innovation
Resilience
Professional Knowledge
Communication & Collaboration
Duties and Responsibilities
As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
Respond to telephone, email, and in-person inquiries from clients, staff/students’, families, business partners, and other parties. Refer inquiries to the appropriate individuals or departments across the organization as required.
Assist in the report card process each term, including preparing schedules, editing report cards, and uploading ELL/IEP reports.
Prepare and edit communications to parents, and or teachers as requested by the Principal.
Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events; ensure event forms and information is shared with other necessary departments; ensure the appropriate presentation equipment is onsite.
Assist in the organization of parent/teacher interviews, student lead conferences, IEP meetings and other events as needed.
Assist and comfort students with minor injuries or illness, contacting parents to pick up or to inform them of the injury/illness.
Ensure that medication forms are filled in if students are needing over the counter or prescription medications distributed throughout the day.
Ensure the timely completion of forms, letters, reports, memos, presentations, and various…
Title: Administrative Assistant JK-12
Company: St. Margaret’s School
Location: Victoria, BC
Category:
