Overview
Administrative Assistant | Casual | Vancouver Jobs in Vancouver, British Columbia at Back in Motion Rehab Inc.
Title: Administrative Assistant | Casual | Vancouver
Company: Back in Motion Rehab Inc.
Location: Vancouver, British Columbia
Back in Motion Rehab – Health Services is hiring a casual Administrative Assistant to work in our Vancouver clinic.
POSITION TITLE: Administrative AssistantPROGRAM: Physiotherapy ClinicREPORTS TO: Administrative ManagerLOCATION: VancouverSTATUS: Casual
Hourly Rate: from $18/hour (depending on experience and skills)HOURS OF WORK: With availability for the following shifts:
Current Scheduled Shifts:
Thursday: 12:00pm-8:00pm
Friday: 12:00pm-8:00pm
Saturday: 8:30am-3:30pm
Start Date: ASAP
Coverage Opportunities:
Tuesdays 12:00pm-8:00pm June 29-July 24
Other Vacation/Sick coverage at BiM Van or any other BiM/LHC locations
Note: Students with the required availability are welcome to apply
Under the direction of the Administrative Manager, the Administrative Assistant is responsible for assisting clients and staff, photocopying documents, and answering client’s questions and inquires.
Greets all clients and assists with signing in the attendance sheet;
Booking client appointments, taking payments
Balancing end of day
Preparing bank deposits; taking them to the bank weekly to be deposited;
Preparing Clinical Records;
Initial client orientation and documentation collation;
Assists clients in waiting area and helping with client flow;
File set-ups, KPI Tracking sheet updated weekly; monthly invoicing mailed out
Monitor ICBC and WSBC rejections
General office administration as required;
Ensures standard of Janitorial services, facility cleanliness and manage maintenance of facility;
Responds to various client, customer and staff needs;
Answers and transfers telephone calls;
Receives and distributes mail, uploading medicals;
Distribute locks and parking passes to clients if needed;
Co-ordinating daily activity, close client appointments in CRM/JANE, prepare and enter sign-in/out attendance sheets;
Co-ordinating client files upon discharge;
Scoring various questionnaires and entering information into CRM;
Assisting in general cleanliness of the facility (tidying exam rooms and lobby, completing laundry, scheduling dish duty, stocking supplies, );
Health and Safety/ Office Coordinator Roles (if applicable)
Keeping track of clinic inventory, preparing monthly orders
Send contractors revenue reports daily
Providing back up support for other administrative staff when needed
Successful candidates will have:
At least one year of administrative experience or related experience
Ability to multi-task
Attention to detail
Organization skills
Experience with Jane Software an asset
Ability to take direction, yet show initiative
Excellent time management skills
Superior customer service skills
Back in Motion will only accept applications that are submitted though the company careers website. Applications from recruitment agencies will not be considered.
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