Overview
Administrative Assistant Jobs in Ontario at LIRN – Legal Information and Resource Network
Title: Administrative Assistant
Company: LIRN – Legal Information and Resource Network
Location: Ontario
Category: Administrative/Clerical, Education / Teaching
Location: Ontario
Administrative Assistant The Legal Information and Resource Network (LiRN) is a not-for-profit organization that funds and sets the strategic direction for courthouse libraries in Ontario.
We are looking for an ADMINISTRATIVE ASSISTANT to join our small and collegial team on a part-time basis (30 hours per week). This position is remote with occasional in person meetings in Toronto required.
The successful candidate will be self-motivated and highly organized with a keen eye for detail.
Responsibilities
Organize internal, external, and Board meetings, including managing materials and travel arrangements when necessary.
Track, follow up on, and consolidate reports from the libraries we fund.
Proactive keep our communications database up to date.
Communicate with stakeholders, including answering routine questions and sending routine communications.
Manage our administrative email inbox as well as their own inbox.
Process invoices, including reviewing for accuracy and prepping for signature.
Perform basic website maintenance for our Word Press site, including posting pre-written material and flagging out of date materials.
Assist with our professional development curriculum delivery, including in-person attendance at our annual conference in Toronto. Execute other administrative tasks as required.
Qualifications
A minimum of 3 years experience working as an administrative assistant in a professional setting.
Experience working
in or with libraries, particularly law libraries, is an asset. Exceptional organizational and time-management skills.
Excellent written and spoken
communication skills
.
Ability to
multi-task and prioritize tasks according to their importance and urgency. Demonstrated thoroughness and
attention to detail
.
High proficiency with MS Office Suite and Microsoft 365.
Experience working
with Boardable, Canva, Wordpress, or Member press is an asset. LiRN is committed to
diversity
. We welcome the perspectives, expertise, and knowledge that come from different identities, circumstances, and histories. It makes our team stronger, more
inclusive
, and more resilient, as acknowledged in our
Diversity
and
Inclusion
Policy. We encourage applications from qualified applicants of any age, ancestry, citizenship, colour, disability, ethnic origin, family status, gender expression, gender identity, marital status, place of origin, race, religious belief, sex, socio‐economic status, or sexual orientation.
Applicants should attach a cover letter and c.v. to an email addressed to Theresa Leitch (Use the “Apply for this Job” box below). with the subject line:
Application for Administrative Assistant. Applications will be accepted until May 10, 2024.We thank all applicants for their interest but are only able to respond to those selected for an interview.
