Overview
Temporary Full Time Administrative Assistant Jobs in Kingston at Ongwanada Resource Centre
File No: MNU-24-22
Date Posted: June 22, 2024
Closing Date: Until Filled
Location: Ongwanada Resource Centre
Dates of Vacancy: July 2, 2024 – June 30, 2025
Hours of Work: 35 hours per week
Wage: Hourly:$28.84 – $32.14
Annually: $52,488 – $58,494
POSITION:
To provide administrative assistance and support to the Medical Services Department.
Safety is a priority of Ongwanada. Staff are responsible for maintaining their competencies, promoting safety and are accountable for effective person-served care. Employees are expected to follow all safe working practices established by Ongwanada for the protection of the health and safety of all workers, persons-served and visitors and to identify and report actual or potentially unsafe situations.
DUTIES AND RESPONSIBILITIES:
Managing active calendars for the Director, Medical Services to, plan, coordinate and ensure schedules are up-to-date, arranging education for reporting staff, travel plans, itineraries, and agendas;
Maintain an accurate filing system (electronic and paper based);
Liaise with organizational and departmental staff and community partners re: scheduling appointments, scheduling meetings and ensuring follow-up on information as requested;
Appropriately handling correspondence, re-directing routine correspondence and composing correspondence as required;
Provide word processing (Microsoft, e-CIMS and other databases), scanning, photocopying, preparing power point presentations;
Record minutes/ensure meeting packages are distributed within the required timeline as assigned;
Office supply ordering and purchasing requests for the Director, Medical Services and respective reporting departments;
Report and escalate issues to management as needed.
** For the complete position description please contact Human Resources through [email protected]
QUALIFICATIONS, SKILLS & KNOWLEDGE REQUIRED:
Successful completion of post-secondary office administration diploma or equivalent education and experience;
Excellent oral and written communication skills;
Excellent time management and organizational skills with keen attention to detail;
Proficient in the use of standard office software;
Ability to work independently and as a team member is essential;
Bilingualism would be considered an asset;
Please submit a Cover letter and Resume quoting file number to:
Human Resource Generalist
Ongwanada
191 Portsmouth Avenue
Kingston, ON K7M 8A6
Fax (613) 548-8135
Email: [email protected]
Title: Temporary Full Time Administrative Assistant
Company: Ongwanada Resource Centre
Location: Kingston
