Overview
Sr. Administrative Assistant Jobs in Coquitlam at Spraggs Law
Position Summary
The Sr. Administrative Assistant (SAA) is responsible for working collaboratively with the administrative team to ensure the effective operations of the office and will provide administrative support to the firm owner. The SAA is self-motivated and able to proactively anticipate the administrative needs of a team.
Position Type: Full-Time, Permanent, Onsite
Hours: Monday to Friday, 8:30-5:00 (and availability for after hours events)
Key Responsibilities
A Sr. Administrative Assistant will spend most of their time:
Supporting the firm owner with administrative, professional and personal support duties including but not limited to:
o Creating and maintaining spreadsheets and other business strategy and development initiative requirements
o Managing calendars and scheduling
o Serve as the primary and first point of contact for all stakeholders, including executives, staff, customers, and any other third parties.
o Respond to phone calls and convey messages and information to the appropriate party.
o Ensure that all our customers’ queries and concerns are handled diligently and with care.
o Draft, review and send communications on behalf of the firm owner.
o Organize and schedule meetings.
o Responsible for confidential record retention and destruction.
o Create memos, emails, presentations, and reports that are easy to read for both internal and external audiences.
o Take minutes at meetings, as requested.
o Screen and direct phone calls and distribute correspondence.
o Plan and organize events or meetings.
o Additional related duties as assigned.
Supporting the Office Coordinator in:
o Providing direction and oversight to the Administrative and Reception team
o Overseeing reception, file room activities, scheduling, and potential new client (PNC) operations,
o Coordinating office logistics
o Overseeing, creating and updating technological administrative procedures
o Coordinating video interviews
o Coordinating events in conjunction with HR & Office Coordinator
o Reception coverage & central line overflow
o Other responsibilities as assigned
Competencies
· Professional and effective interpersonal and communication skills
· Demonstrates a pragmatic and solutions-oriented approach to problem-solving
· Strong attention to detail
· Effective organization and time management skills
· A love and comfort with technology and learning new things.
Requirements
· 3+ years of experience working in a professional administrative role and/or relevant education
· An aptitude for using various software packages such as Microsoft Suite and other technological applications
· Experience in a multi-entity business environment that is entrepreneurial and dynamic.
Some of What We Offer
· A knowledgeable and welcoming team
· A family-oriented firm focused on work-life synergy
· Paid sick leave and vacation
· Extended medical and dental benefits including an Employee & Family Assistance Program
· Education assistance
· Team building and fun activities throughout the year
If you are interested in learning more about this opportunity, please submit a brief cover letter and resume to Charlene Kane, CPHR, Human Resource Consultant via the application link.
We thank all applicants in advance for their interest; however, only those selected for further consideration will be contacted.
Job Types: Full-time, Permanent
Pay: $55,000.00 per year
Benefits:
Company events
Dental care
Employee assistance program
Extended health care
Paid time off
Schedule:
Monday to Friday
Education:
Secondary School (preferred)
Experience:
Administrative experience: 3 years (preferred)
Work Location: In person
Title: Sr. Administrative Assistant
Company: Spraggs Law
Location: Coquitlam
