Overview
Secretary 3 (Administrative Assistant) Jobs in Halifax, Nova Scotia at Government of Nova Scotia
Title: Secretary 3 (Administrative Assistant)
Company: Government of Nova Scotia
Location: Halifax, Nova Scotia
Competition # :43346
Department:Seniors and Long-Term Care
Location:HALIFAX
Type of Employment:Permanent
Union Status:Exclusion – Non Union – NSPG
Closing Date:05-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)
About UsThe Department of Seniors and Long-Term Care offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians. Along with our direct Government partners we work closely with the Nova Scotia Health Authority and various other regulatory agencies both provincial and national. There is a great deal of interaction between long-term care facilities, training facilities and other sector leaders. We are committed to continually improving the support system for seniors and those requiring continued and long-term care.
In addition, the department supports the social and economic well-being of older adults ensuring policy formulation and effective decision-making as well as policy coherence across government departments as it relates to aging. The newly formed department is thinking differently about how to plan, fund, legislate and monitor to improve access and service delivery for Nova Scotia’s senior population. To do this, we need leaders at all levels of the organization who embrace a challenge and believe in their ability to make a difference.
About Our OpportunityThe Administrative Assistant reports directly to the Senior Executive Director, Infrastructure and Senior Executive Director, Continuing Care. You will be essential to the effective management, coordination and efficient operation of the office and a critical member of the team. Your responsibility will be to help keep office operations running smoothly.
If you are a master multi-tasker with excellent communication skills and a professional work ethic, this could be your next career opportunity.
Primary AccountabilitiesWe count on your expertise to ensure efficient operations of administrative support functions through effective office management. A few of your key responsibilities will include:
Preparing and composing confidential correspondence, reports and presentations on behalf of the senior leadership.
Routing and prioritizing and on occasion responding to incoming mail, inquiries, and correspondence.
Coordinating and managing schedules, calendars, as well as virtual and in-person meetings/events with internal and external stakeholders; and ensuring constant innovation and administrative process improvements.
Preparing and managing administration budgets and other duties as required
In addition to the above, you will work to ensure efficient workflow is achieved by managing numerous operational processes, such as bring forward and workflow monitoring systems and correspondence processing.
Qualifications And Experience
As our next Administrative Assistant, you have successfully completed a one-year business course and have 5 years of senior office administration/secretarial experience or equivalent.
You are a self-motivated individual who works well independently, takes initiative, and participates fully in a team environment. You possess excellent grammar, proofreading, attention to detail, and organizational skills along with exceptional ability to manage competing priorities. Strong communication skills (written and verbal) with an ability to address and manage client inquiries both in person and by phone is essential to your success.
…
