Overview
Scottish Affairs Officer – Ottawa Jobs in Ottawa, Ontario at Department for Business and Trade
Title: Scottish Affairs Officer – Ottawa
Company: Department for Business and Trade
Location: Ottawa, Ontario
Main Purpose Of JobThis role will join a three-person team leading on all aspects of the Scottish Government Office Canada’s finance, communications and social media as well as carrying out office management tasks and supporting the Deputy Head of the office.
The jobholder will be responsible for proactively monitoring spend and advising on financial processes, ensuring that all budget requirements are completed to deadlines. The jobholder will also manage communications and content creation for Instagram and Twitter/X, and act as office manager, delivering administration and ad hoc logistical support to the team.
Roles And ResponsibilitiesCommunications and research support (40%):
Create engaging visual content including reels, relevant to Scottish-Canadian interests, suitable for Twitter/X and Instagram.
Schedule and research relevant tweets and Instagram stories for the upcoming month ahead of key calendar dates and office events and activity.
Liaise with key partners including VisitScotland and other organisations to coordinate social media activity and sharing of content across channels.
Carrying out weekly media monitoring on behalf of the office and conduct research and information gathering for the office.
Budget lead (30%):
Monitor spend in the Scottish Government Canada Office’s budget, proactively highlighting overspend and underspend.
Act as main point of contact for the Scottish Government Canada Office with corporate services teams in Scotland and locally in Ottawa on all budget issues and provide advice on financial processes to the Scottish Government Canada Office.
Send monthly budget returns to corporate services team in Scotland to accurately outline office spend to date, explaining any variances.
Process all invoices in a timely manner and carry out journals as required between budget lines.
Update budget guidance and answer ad hoc returns/requests.
Operations lead /office manager (30%):
Proactively lead on management of the office, which includes but is not limited to:
Setting up calls, managing the Scottish Government Canada Office’s generic email inbox and ordering office stationery and equipment.
Management the Scottish Government Canada Office’s Teams site, ensuring it is organised, up to date and documents are filed in a logical way.
Management of the central databases, stakeholder lists, activity tracker and ensuring they are kept up to date.
Provide logistical support at events (in person and virtual).
Resources Managed (staff And Expenditure)
No staff management responsibilities. The role includes day to day monitoring and reporting of the office budget.
