Overview
Sales and Events Coordinator Jobs in Toronto, Ontario at Silver Hotel Group
Title: Sales and Events Coordinator
Company: Silver Hotel Group
Location: Toronto, Ontario
The Anndore House is currently looking for aSales and Events Coordinator!The Sales and Events Coordinator works as the department’s key Coordinator, taking care of all the details for client events, working to ensure internal processes are efficient, and supporting the Sales team with administrative duties. The successful candidate is someone who can multi-task like a pro, is quick to learn systems and holds themselves and others accountable, and most importantly, wants to work for a company focused on achieving success.
What We Offer
Work with like-minded team members who are passionate about their work and keep things fun, every day!
Working with a reputable brand and being part of Silver Hotel Group, a company committed to ensuring a culture of respect, appreciation, and fun (among other things of course)!
A fast-paced environment in an exciting industry, where you get the chance to meet people from all over the world. It’s a good place to be right now!
Education Reimbursement for you (and your children!)
RRSP Matching Program
Annual Wellness Credit
Team Member Referral Program
Leadership Development
Team Building Events
Culture of Recognition Program
Hotel Stay Discounts
Key Responsibilities
Perform general office duties to support Sales & Administration of the Hotel (e.g., filing, sending emails, typing, faxing, copying)
Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, BEO)
Assist with daily reports, month-end reports, pick up reports, tasks reports related to sales production.
Assist the Sales Managers with preparation for site tours, collateral requirements, gather materials and assemble information packages (e.g., brochures, promotional materials, sales demo kit, welcome kit, souvenir etc.) for client meetings.
Arrange and co-ordinate meetings, events, and any appointments, filing group contracts as well as documents related to external and internal meetings.
Manage inventory of promotional items as well as all sales and marketing stationary items for the Hotel.
Ensures all documents produced, prepared and on time for group bookings events/blocks (i.e., Group resumes, group profiles, rooming lists) and prepares daily file for the Front Desk.
Enter, retrieve, reconcile, and verify information (e.g., group commissions, leads, third parties) in software involved in the sales process.
Enter FIT and volume contracts pick-ups at the end of each month in Delphi, and merge FIT & Volume Contracts from Delphi, enter all information from contracts.
Create FIT & Volume Contracts in Delphi, enter all information from contracts. Assist with creating booking estimates and deposit invoices.
Assist Sales Managers with collecting deposits from clients, in collaboration with the Front Desk Team.
Post all deposits/payment in Delphi once payment has been received, in collaboration with the Front Desk Team.
Answer guest questions about Anndore House and Constantine Restaurant services (e.g., hours of operation, rates and room types, packages, promotions, entertainment, restaurants, special events). Promptly handle phone enquiries to provide immediate attention to customer needs.
Respond to sales leads for social requests by sending the negotiated rates and discount codes for both Constantine Restaurant and Next Level Space.
Act as lead catcher for all Restaurant reservations over 12 people for both semiprivate and private events in …
