Overview
Records Specialist Jobs in Hixson, TN at Hamilton County Sheriff’s Office (HCSO)
- Position Summary
The Hamilton County Sheriff’s Office is seeking a detail-oriented Records Specialist to maintain and manage legal and administrative records while providing essential clerical support to an assigned division. This position is responsible for ensuring records are accurate, organized, and confidential while supporting the daily operations of the Sheriff’s Office.
If you’re highly organized, enjoy working with records and data, and take pride in accuracy, we’d love to hear from you.
What You’ll Do
As a Records Specialist, you will:
- Maintain, organize, and update physical and electronic records and filing systems.
- Ensure records are complete, accurate, and properly maintained.
- Research, retrieve, and update records as needed.
- Enter data and prepare correspondence, reports, and other documents.
- Provide administrative and clerical support to an assigned division.
- Answer phones, greet visitors, and provide information or direct inquiries to the appropriate personnel.
- Work collaboratively with Sheriff’s Office staff, other agencies, and members of the public.
- Authorize inmate admissions and releases in accordance with established policies and procedures.
- Calculate inmate release dates and maintain related records.
- Maintain records requiring classification, tracking, and compliance with legal and departmental requirements.
- Assist with scheduling, daily office operations, and administrative coordination.
- Recommend improvements to recordkeeping processes and office procedures.
- Monitor office supply needs and assist with inventory and ordering.
- Perform other related duties as assigned.
Minimum Qualifications
– High school diploma or GED.
– Four (4) years of full-time office experience that includes:
- Computerized records management
- Records and file maintenance
- Data entry and keyboarding
- Customer service or public interaction
Preferred Skills & Qualifications
The ideal candidate will have:
- Strong organizational skills and exceptional attention to detail.
- Experience maintaining confidential records and sensitive information.
- Knowledge of records management principles and office procedures.
- Ability to review documents for accuracy, completeness, and compliance.
- Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
- Excellent written and verbal communication skills.
- Strong customer service and interpersonal skills.
- The ability to work independently while managing multiple priorities.
- The ability to build positive working relationships with coworkers, law enforcement personnel, outside agencies, inmates, their families, and the public.
Why Join Hamilton County Sheriff’s Office?
As a Records Specialist, you’ll play an important role in supporting the Sheriff’s Office by ensuring critical records are accurate, secure, and readily available. Your work directly contributes to the efficient operation of the agency and the services we provide to our community.
If you’re looking for a career where organization, accuracy, and service make a difference every day, we encourage you to apply.
Pay: From $41,600.00 per year
Benefits:
- 457(b)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Gym membership
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Application Question(s):
- Do you have four (4) years of full-time office experience that includes computerized records management, records and file maintenance, data entry and keyboarding, and customer service or public interaction?
Education:
- High school or equivalent (Required)
License/Certification:
- driver’s license (Required)
Work Location: In person
Title: Records Specialist
Company: Hamilton County Sheriff’s Office (HCSO)
Location: Hixson, TN
