Overview
Receptionist Jobs in Calgary, AB at Trinity Place Foundations
Full job description
Job Title:Receptionist
Status:
Full-Time
Department:Administration
Reports to:
General Manager
Location:Murdoch Manor
Hours/Week:
37.5
POSITION SUMMARY:
The Receptionist manages multiple priorities that will help in ensuring all administrative and financial activities are completed with a high level of accuracy. This includes managing the intake process, trust accounts, payroll functions, Share-point system, Yardi, as well as all accounts payable functions. The Receptionist’s role will include engaging with tenants from a range of socio-economic backgrounds and focused on engaging with them with compassion and solve any problem creatively
KEY ACCOUNTABILITIES (INCLUDE BUT NOT LIMITED TO):
Manage the tenant intake process
Oversee the trust accounts for clients in the building which includes, depositing, retrieving funds and balancing accounts
Maintains the tenant databases
Responsible for all accounts payable functions
Type, edit and submit correspondence for senior leadership team
Oversee and co-ordinate office administrative procedures.
Maintain employee uniform allocations
Review, evaluate and implement new administrative procedures.
Keep important information and documents organized physically and electronically.
Co-ordinate and plan for office services such as equipment, office supplies, parking etc.
Responsible for tracking inventory and maintaining records.
Assemble data and prepare periodic and special reports, manuals and correspondence
Occasional coverage of the front desk/reception.
Assist in scheduling the onboarding of new staff.
Maintain strict confidentiality with regards to business and client information.
Uphold and promote the organization’s values and philosophy relating particularly to ethics, morality, and integrity as set out in TPFA’s policies and procedures manual.
Complete other duties as assigned.
Attributes:
Customer service oriented.
Strong written and oral communication skills.
Ability to deal with continuous interruptions (remain focused during distracting and stressful situations).
Must be able to handle multiple tasks in a busy environment.
Ability to work in a team environment.
Great attention to detail and ability to meet strict deadlines.
EDUCATION AND EXPERIENCE:
Completion of a post-secondary certificate/ diploma from an Administrative Assistant program is strongly preferred.
Office Management or Administrative background will be a strong asset.
Minimum of three years’ experience in a similar role is required.
Previous experience working in a supportive living environment will be an asset.
Good working knowledge of Microsoft Office Suite.
Advanced First Aid Certificate is strongly preferred.
A certificate in payroll system will be considered an asset.
WORKING CONDITIONS:
This industry requires empathy for and an understanding of the needs of seniors and requires a complete and current(within six months) Vulnerable Sector Check including a Criminal Background Check. This position is a fast-paced, challenging working environment. The ability to be flexible to meet the demands of this work environment is required for success.
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Title: Receptionist
Company: Trinity Place Foundations
Location: Calgary, AB
Category:
