Overview
Property Management & Operations Administrative Assistant Jobs in Vaughan, Ontario, Canada at Danmar Empire Group
Title: Property Management & Operations Administrative Assistant
Company: Danmar Empire Group
Location: Vaughan, Ontario, Canada
Location: Winston Park, Oakville (in-person)
Compensation: $48,000 – $60,000 / year + performance bonus
Employment Type: Full-Time (Part-Time considered) | Flexible Start
Start Date: Immediate
About the Role
We are a growing real estate and investment firm seeking a sharp, organized Administrative Assistant to support daily operations across our expanding property portfolio.
This is a high-impact, hands-on role — not a passive support position. You’ll work directly with senior leadership, manage critical communications, coordinate property operations, and help keep a fast-moving business running smoothly. If you thrive on ownership, variety, and getting things done, this role is for you.
Key Responsibilities
Administrative & Office Management
• Manage high-volume email communication and maintain organized inbox systems
• Scan, upload, and maintain digital files including leases, notices, invoices, and reports
• Prepare and format professional documents using Word, Excel, and Adobe Acrobat
• Track deadlines, key dates, and outstanding items across multiple properties
Property Management Support
• Coordinate Pre-Delivery Inspections (PDIs), key pickups, and walkthroughs
• Communicate professionally with tenants, property managers, and building representatives
• Draft and respond to tenant inquiries, notices, and follow-ups
• Assist with move-ins, move-outs, and lease documentation
• Maintain accurate, up-to-date tenant and property records
Communication & Coordination
• Liaise with lawyers, real estate agents, contractors, and accountants
• Draft polished correspondence on behalf of senior management
• Follow up on outstanding tasks and ensure timely completion across teams
• Coordinate schedules, appointments, and property-related logistics
Document & Transaction Support
• Prepare and send documents via DocuSign
• Review documents for accuracy, completeness, and compliance
• Assist with closing packages, reports, and supporting documentation
• Maintain a well-organized, audit-ready digital filing system
What We’re Looking For
We’re looking for someone with proven experience in at least one of the following areas:
Real Estate / Property Management
• Hands-on experience with tenant communication and property operations
• Familiarity with leases, PDIs, and move-in/out processes
• Exposure to platforms such as DoorLoop, Google Drive, Gmail, Excel, or other property management softwares
Required Skills & Tools
• Microsoft Outlook, Word, and Excel — strong proficiency required
• Adobe Acrobat and DocuSign
• Google Workspace (Drive, Docs, Sheets)
• Excellent written and verbal communication
• Highly organized with exceptional attention to detail
• Ability to multitask, prioritize, and meet deadlines independently
• Professional, discreet, and reliable in all interactions
• Tech-savvy with the ability to learn new systems quickly
What We Offer
• Competitive salary ($48K–$60K) with performance bonus potential
• Private, modern office environment in Oakville
• Flexible, results-focused working structure
• Direct exposure to real estate investment and portfolio operations
• Real opportunity for growth as the portfolio scales
• A professional, fast-moving team that values initiative and competence
A Note on Compensation
This role combines administrative coordination with property management operations and light exposure to legal and financial workflows — a combination that commands mid-level compensation in the Oakville market. The $48K–$60K range reflects our expectation that the right candidate arrives capable and confident, not requiring extensive foundational training.
How to Apply
Please apply with your resume and brief responses to the following:
• Do you have experience in property management, real estate, or administration?
• Have you worked with leases, tenant communication, or real estate transactions?
• Are you seeking full-time or part-time work?
- This role is best suited for someone who is highly organized, takes initiative, and thrives managing multiple priorities independently. If that’s you, we’d like to hear from you.
