Overview
Property Administrator Jobs in Ajax, ON at Deer Creek
Full job description
The Coughlan Group of Companies including Coughlan Homes, Deer Creek Golf Clubs and Coughlan Properties is seeking an individual to fill the role ofProperty Administratoron a full-time permanent basis. This position is located at the Head Office for Coughlan Homes in Ajax, Ontario.
Reporting to the Corporate Controller, theProperty Administratorwill provide a range of administrative and accounting responsibilities. Salary ranging from $50,000 to $70,000 based on education and experience.
Accounting Responsibilities:
Accounts Payable
Receive AP invoices and pass on to Operations Manager for approval
Credit card charges allocations
Process Payments, electronic and manual
Maintain digital electronic files as well as paper files
Maintain effective communication with suppliers
Ensure WSIB clearance certificates are current before releasing payments
Property Tax reconciliations to MPAC assessments.
Process monthly HST reconciliations and payments to CRA
Accounts Receivable
Record tenant payments
Prepare other invoices (parking, interest, chargebacks)
Run AR aged reports
Reconcile Storage accounting to REMS internal platform
Monthly Bank Reconciliations (9 bank accounts)
TMI reconciliations
General Accounting
Maintain Job Costing for special projects undertaken by the Properties Team
Monthly billing of completed projects/expenses to various internal companies
Quarterly analysis of GL accounts, with appropriate accruals
Annual analysis of GL accounts with appropriate accruals
Maintain annual comparison of expense accounts
Annual MPAC reporting of tenant billings
Other duties as they arise
AdministrativeResponsibilities:
Communicate with commercial tenants by telephone, receive and distribute maintenance calls/emails, and respond to high volume of tenant concerns
Drafting leases and communicating with the President / Corporate Controller on lease documents and revisions, ensuring that conditions of occupancy are met
Prepare lease renewal offers, assist in negotiating new terms, and preparing lease renewals
Review, sort and maintain property contracts
Keeping track of outstanding documents (lease renewals and insurance certificates)
Run, check for accuracy that appropriate rent is being charged to all tenants, and approve monthly rent billings
Collections of arrears from tenants, contacting via email and phone to obtain payment or negotiate payments arrangement agreements
Follow payment arrangements and ensure preauthorized / cheques are received and entered appropriately
Work closely with Operations manager to deliver/ approve invoices in a timely manner
Keep detailed electronic files, documents, and invoices
Spreadsheets and tracking for expenses
Distribution of additional rent reconciliations and invoices
Notifying tenants of escalation in additional rent
Keep Corporate Controller /Operations Manager updated with matters that should be of concern to management
Request documents from storage facility concerning preauthorized rent payments
Qualifications and Requirements:
Post secondary Education
Post secondary in Accounting/Finance considered an asset
Property Administrator with general accounting experience
Proven customer service skills
Ability to work effectively both independently and in a team environment.
Excellent interpersonal and organizational skills
Works well under pressure in …
Title: Property Administrator
Company: Deer Creek
Location: Ajax, ON
Category:
