Overview
Project Administration Officer (Remote – Summer Student) Jobs in Remote at First Work
First Work, Ontario’s youth employment network, is a leading membership organization bringing together the best providers of youth programming and employment services, business and industry leadership, academia, and government in developing solutions for youth employment. First Work’s direct engagement with youth ensures that services are relevant, culturally appropriate, and timely. With a membership community encompassing all of Ontario, our members help to shape First Work’s endeavours to bridge the gap between young people and employment.
The Opportunity:
First Work is looking for an individual to take on the role of the Project Administration Officer. The individual will play a key role in supporting First Work’s multiple projects and initiatives across Ontario.
The successful applicant will demonstrate sound judgment, be flexible and willing to learn and adapt to different work assignments in a team setting.
Key Responsibilities:
Collaborate with projects team members to define project scope, goals, and deliverables.
Monitoring project plans, project schedules, budgets and expenditures.
Preparing necessary internal and external summary reports.
Organize, attend, and participate in stakeholder meetings and ensure stakeholder views are managed towards the best solution.
Documenting and following up on important actions and decisions from meetings.
Ensuring project tasks/deadlines are met and adapting to project changes.
Coordinate and schedule meetings, workshops, and other project-related events, ensuring effective communication among team members.
Developing project strategies and assist in drafting project proposals.
Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
Assist in tracking project timelines, milestones, and deadlines, and provide regular updates to the project team and stakeholders.
Assess project risks and issues and provide solutions where applicable.
Lead and facilitate meetings where appropriate and distribute minutes to all project team members.
Assist in the development and implementation of project management processes and best practices.
Undertaking project tasks and providing administrative support as required.
Conduct research and gather data to support decision-making and project planning.
Assist the Project team in administrative duties and processes.
Act as a liaison between different project teams, departments, and external partners.
Collaborate on stakeholder presentations.
Ensure compliance with organizational policies, procedures, and standards throughout the project lifecycle.
Contribute to the preparation of project status reports and presentations for management and stakeholders.
Ad hoc tasks as assigned.
Who you are:
Detail Oriented & Organized – Strong attention to detail and an ability to coordinate multiple responsibilities at once. Capable of multi-tasking, managing and meeting tight deadlines.
Communicator – Strong verbal communication skills, effective and professional written communication skills.
Proactive Self-Starter – Independent, flexible, and adaptable learner who takes initiative to ask thoughtful questions to take action.
Team Player – willing to assist with multiple areas of the organization.
Creative thinker – Always seeking opportunities to grow and learn in a flexible and adaptive environment.
We want to hear from you if you have:
Personal or professional experience is preferred (co-op, projects, volunteer, etc).
Have excellent customer services skills with both internal and external stakeholders.
Have superior organizational skills, with the ability to multi-task, in a fast-paced environment.
Working knowledge of Microsoft Office 365 (Word, Excel, Powerpoint, Outlook, Sharepoint), Zoom, and SurveyMonkey are considered assets.
The above statements are intended to describe the general nature and level of work applicable to this position and are not intended to be an exhaustive list of all responsibilities, duties and skills required.
Anticipated Start Date: May 2024
Anticipated End Date: August 2024
Hours of Work: 35 Hours per week
Hourly Wage: $16.55
Hiring Values: First Work is committed to fostering a work environment which reflects our values as an organization and community, including a diverse and inclusive workplace. We encourage all qualified individuals who identify as one or more of the following to apply: Indigenous persons, persons with disabilities, racialized persons, LGTBQ2S+, women, and/or, gender-diverse persons.
Accommodations are available for candidates taking part in all aspects of the selection process. Please indicate how First Work can accommodate your needs.
While all applications are appreciated, only those selected for an interview will be invited to a virtual interview.
How To Apply:
To apply, please send your resume via email to [email protected] with the subject line “Project Administration Officer – First name_Last name”. Applications must be received no later than Friday, May 3, 2024 by 5:00 PM EST.
Job Types: Temporary, Internship, Contract
Contract length: 12 weeks
Pay: $16.55 per hour
Expected hours: 35 per week
Benefits:
Casual dress
Company events
Flexible schedule
Work from home
Schedule:
Day shift
Monday to Friday
No weekends
Work Location: Remote
Application deadline: 2024-05-03
Title: Project Administration Officer (Remote – Summer Student)
Company: First Work
Location: Remote
