Procurement Administrator Jobs in Penticton, Canada at Envision Financial
Title: Procurement Administrator
Company: Envision Financial
Location: Penticton, Canada
Category:
Location: Penticton
We are currently seeking a Procurement Administrator to join our team.
The Procurement Administrator supports a wide range of administrative tasks including auditing and setup of third-party profiles, assisting with Third Party Risk Management (TPRM) processes, and managing First West’s Procurement email inbox. This position is also responsible for assisting the Procurement team and supporting business units with any procurement-related questions.
Here’s what would be included as a part of your typical day
Supplier Setups
:
Setups new third parties in Oracle by reviewing and validating the information, including ensuring due diligence activities have been completed by the business unit prior. Updates any third-party information, as required, and completes audit reports.
Team Member Support: Responds to various requests through the Procurement email inbox including Oracle access requests, reviewing and testing quarterly procurement updates/releases in Oracle, supporting and resolving issues on purchase orders (POs), and maintaining the travel perks for team members such as the annual renewal of preferred hotels.
Procurement Team Support: Assists the Procurement team and business units with completing Criticality & Inherent Risk Assessments, assisting with a variety of ad hoc tasks, such as filing documents, assisting with sourcing projects, and reviewing and updating trackers. Understands end-to-end procurement processes, including the TPRM Guideline, to adequately support team members by providing recommendations.
Purchasing: Creates and audits POs to ensure consistency and accuracy (including proper documentation being attached for reference) to better streamline AP processes. Thoroughly understands the Oracle Purchasing module to be able to effectively support and train business units.
Invoicing/Payables: Assists with pulling third-party spend reports for the Procurement team and business units, as needed. Processes ad hoc invoices, ensuring accuracy and timeliness, audits for appropriate documentation and approval prior to payment; verifies accounts payables are coded correctly and ensures compliance with internal policies and processes, matching to related purchase orders and allocating business units expenses to appropriate general ledger accounts.
Required Skills, Experience & Qualifications
2 years of Post Secondary business-related courses or an equivalent combination of education and experience in a financial institution, retail, or office administration environment required
1-year experience in purchasing, procurement, or office administration environment preferred
Demonstrated effective organizational and time management skills with ability to prioritize and meet deadlines
Aptitude for attention to detail and a high degree of accuracy is important in this role
Proactive and solutions focused approach to problem solving
Ability to work independently, as well as collaboratively in a team environment
Strong interpersonal and communication skills, both verbal and written; demonstrates sound judgment and discretion
Proficient with computer software applications . MS Office
Basic knowledge of procurement and/or accounting
Displays an understanding of risk and risk ownership by being able to demonstrate adherence to policies and procedures.
