Payroll Specialist

Overview

Payroll Specialist Jobs in Kitchener, Ontario, Canada at Trackunit

Title: Payroll Specialist

Company: Trackunit

Location: Kitchener, Ontario, Canada

Trackunit is a fast-growing company and a leading supplier of IoT solutions, operating out of many offices worldwide. Trackunit specializes in digital solutions that connect machines, people, and systems in the global construction industry. The construction industry is the least digitalized industry of all. This lack of digitalization has left construction far behind a global economy on the rise and placed the industry as one of the least productive industries too.

We are looking for a Senior Payroll Specialist, who will own end-to-end payroll operations for North America, ensuring employees in Canada and the United States are paid accurately, on time, and in full compliance with local legislation.

You’ll act as a trusted subject-matter expert across payroll, expenses, and related processes — combining deep technical expertise with a strong sense of ownership and accountability. This is a role with high impact on employee trust, financial integrity, and operational excellence.

With locations in the hearts of London, ON and Kitchener, ON we offer you a flexible setup with the possibility to work from one of our locations or remotely from anywhere in Ontario. No relocation assistance is offered for this position.

What’s in it for you?

• A place in an agile growth SaaS business, with possibilities to grow internally in the company. We are moving quickly, so fasten your seat belt and prepare to adjust. Back in 2020 we were 150 employees at Trackunit and we have just passed 450 employees.
• International environment with regular check-ins and social events across teams, departments and borders.
• We take your personal and professional development goals seriously and we support them through training, coaching and mindfulness as well as with an open feedback culture to enable you to identify your strengths and opportunities. We do this by touching upon your impact on our triple focus: impacting yourself, impacting teams/relations and impacting the organisation/strategy.
• Flexibility and hybrid working is not just a cliché to us or something we state in a job posting. We do offer you a flexible setup and believe that you best can structure how your routines look like. And once you have chosen how you work best, let us know what you need: we got you covered with the IT equipment you need for your work.
• Turning the Tide. At Trackunit, we aim to create and contribute to an inclusive workplace. And this priority starts with our hiring – we do not discriminate on the basis of gender identity, sexual orientation, personal expression, ethnicity, religious belief, or disability status. We only assess candidates on their qualifications and merit. Learn more about TIDE and other DE&I initiatives here.

Who Are You Ideally?We’re Looking For Someone Who Combines Deep Payroll Expertise With a Proactive And Independent Mindset Who Can Bring

• Significant experience managing end-to-end payroll operations across Canada and the United States
• Strong knowledge of payroll legislation, tax requirements, and compliance obligations in both countries
• Experience with payroll tax reporting, remittances, and year-end processes
• Certified Payroll Professional (CPP) – U.S. designation
• Payroll Compliance Practitioner (PCP) – Canadian designation
• Proven ability to operate independently and manage complex, high-risk processes
• Experience working with payroll systems and external vendors
• Strong attention to detail and ability to handle time-sensitive and complex scenarios
• Clear communication skills, with the ability to explain payroll topics to non-experts
• High level of discretion and integrity when handling sensitive information
• A mindset of continuous improvement, with interest in automation and process optimization

Don't meet every single requirement? No worries – this is what we're looking for ideally, but if you're super excited about this role but your past experience doesn't align perfectly with every qualification, we encourage you to apply.

Primary Responsibilities

In this role, you will:

• Own and execute end-to-end payroll operations for Canada and the United States, ensuring accuracy, timeliness, and full compliance
• Manage complex payroll scenarios, including off-cycle runs, retroactive adjustments, and variable compensation
• Administer employee expenses, ensuring accurate and timely reimbursement and adherence to policies
• Act as the primary point of contact for employees on payroll-, expense-, and benefits-related matters
• Ensure payroll tax compliance, including filings, remittances, reconciliations, and year-end reporting
• Monitor and interpret legislative changes, proactively identifying risks and ensuring compliance
• Manage payroll-related vendor relationships, including payroll providers and benefits partners
• Maintain strong payroll controls, documentation, and audit readiness
• Collaborate closely with Finance and People & Talent to support employee lifecycle changes and financial reporting
• Drive continuous improvement, identifying opportunities to increase accuracy, efficiency, and scalability — including through automation and AI

Our hiring process

Don't waste your time on writing the best possible cover letter for the job. We want you to create an impact that matters, and that's not in the cover letter.

• Initial phone conversation with a colleague from our People & Talent team to get to know each other a bit better.
• Virtual meet and greet. Meet with Melissa Cottrell, Finance Director
• Personality-based interview. You will be asked to fill out an online personality assessment using use Hogan prior to the interview. Our Hogan assessment enables us to understand your abilities and how you align with our team culture. Instead of seeking 'appropriate' responses, the priority is to develop a meaningful exchange that illustrates your synergy with the Trackunit team.
• Assignment-specific interview. We want you to get an insight into some of the concrete work tasks or projects related to the role. You will be given a case to prepare prior to the interview, and at the interview, you will present the case to relevant colleagues from across Trackunit, who you’ll also work closely with in the job.
• If needed, throughout the process we will obtain references from former employers and do background checks for level specific, if you have not provided these yourself.
• Offer presentation and walk-through. We’re lucky to have you!

The question is: Are you in?

CompensationThe base salary range for this role is $75,000 – $100,000 CAD, depending on experience and qualifications.

This range reflects base salary only and does not include additional elements of our total rewards offering, including health benefits, retirement savings, and flexible work policies.

Trackunit is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, colour, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic.

Trackunit also prioritizes providing reasonable accommodations for qualified people with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let our People & Talents team know.