Payroll & HR Systems Associate

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built – nor could it be maintained – without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

Payroll & HR Systems Associate

If you’re energized by getting the details right and you care about the people behind every paycheque this role is for you. SickKids is seeking a Payroll & HR Systems Associate (PHRSA) to help deliver an accurate, trusted payroll experience by maintaining high quality HR records and processing employee data that supports leaders across the organization. In this role, you ll manage a portfolio and handle end to end transactions from retroactive changes and leaves to terminations and bi weekly Records of Employment while safeguarding data integrity and providing responsive, policy aligned service.

Here’s what you’ll get to do

• Manage employee lifecycle and pay-impacting changes end to end (hires, status/pay changes, leaves, terminations), ensuring approvals, documentation, and accurate downstream payroll results.
• Maintain clean, audit-ready HR master data creating and updating job, position, and personal records with a high standard for accuracy and confidentiality.
• Investigate and resolve payroll exceptions, retroactive adjustments, and corrections, translating policy/collective agreement requirements into accurate pay outcomes.
• Support overpayment resolution with clear communication and compliant recovery steps, balancing employee experience with internal controls.
• Execute transactions and troubleshoot data alignment across Oracle PeopleSoft and Express Net (time capture/approvals) to keep time, HR, and pay data in sync.
• Prepare and submit bi-weekly Records of Employment (ROEs) through PeopleSoft and Service Canada, meeting required timelines and standards.
• Partner with employees, managers, timekeepers, and HR/Payroll colleagues triaging inquiries, explaining decisions, and driving issues to resolution.
• Contribute to operational excellence by maintaining SOPs/job aids and identifying process improvements (including reducing off-cycle/manual payments where possible).

Here’s what you’ll need

• 2’3 years of in-house payroll processing experience; PCP certification (or in progress) is an asset.
• Post-secondary education in HR (degree/diploma) or equivalent practical experience.
• Comfort working in HRIS/payroll systems (PeopleSoft an asset) and exposure to time & labour systems.
• Knowledge of unionized and non-unionized environments, plus working understanding of the Ontario Employment Standards Act.
• Strong Excel/Office skills (e.g., pivot tables, VLOOKUP) and confidence analyzing data to solve problems.
• High discretion and sound judgment with confidential information; strong organization and deadline management.
• Service-oriented communicator who can explain payroll decisions clearly and work collaboratively across teams.
• Commitment to equity, diversity, and inclusion.

Employment Type: 1 Year contract

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

Technical difficulties? Email [email protected] with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.

Every application is reviewed by a human recruiter and all hiring decisions are made by people. In some cases, AI-assisted tools are used to help review applications based on job-related qualifications.

All positions posted on the SickKids Hospital’s Careers Site represent current vacancies, unless otherwise posted in the job description.