Overview
Parttime Administrative Assistant Jobs in Mississauga, Ontario, Canada at CanWise Immigration Solutions
Title: Parttime Administrative Assistant
Company: CanWise Immigration Solutions
Location: Mississauga, Ontario, Canada
Company Description
CanWise Immigration Solutions specializes in handling all Canadian immigration-related matters. The company offers expertise in Federal Immigration Programs, Provincial Nominee Programs, temporary visas, permanent residence processes, Canadian citizenship applications, and work permits. Known for its commitment to honesty, transparency, and genuine advice, CanWise is dedicated to providing reliable solutions without false assurances. Our focus is on helping clients successfully navigate their immigration journey with confidence and clarity.
Role Description
We are seeking a Part-time Administrative Assistant to support the day-to-day operations of CanWise Immigration Solutions.
- Schedule and track meetings, appointments, and daily tasks of RCIC.
- Assist RCIC in performing tasks related to initial consultation, immigration files preparation, data-entry, submission, follow-up, research, and office management.
- Receive and make calls – correspond with client through phone, email, sms, whatsapp to collect information, documents, and to provide updates
- Work in the front-end of the office – greet clients, collect information, direct clients, coordinate with other staff members and RCIC, give services information and/or market services to the potential clients.
- Conduct interviews and assessments to determine client needs and develop individualized service plans
- Maintain accurate and up-to-date client records using computerized databases and Client Relationship Management (CRM) softwares.
- Prepare retainer agreement, send invoices, collect payments, and send reminders.
- Monitor client progress and make necessary adjustments to service plans as needed.
- Advocate for clients' rights and ensure their needs are met.
- Perform office admin duties, track and order supplies, maintain professional office outllook, make suggestions, and take actions to improve office procedures, business image, and office outlook.
- May appear and participate in the business marketing campaigns.
Requirements:
- Bilingual proficiency in English, Hindi and Punjabi
- Strong computer skills, including proficiency in Microsoft Outlook, Windows, database management, and adobe acrobat pro
- Excellent written and verbal communication skills
- Ability to analyze complex information and make informed decisions
- Strong organizational skills with the ability to prioritize tasks effectively
- Ability to work independently as well as collaboratively in a team environment
- Experience in case management or a related field is preferred
- Min Typing Speed 40 Word Per Minute
Note: This job description is intended to provide a general overview of the position. Duties, responsibilities, and requirements may be subject to change based on organizational needs.
- Please submit your resume along with a cover letter detailing your relevant experience. Only qualified candidates will be contacted for an interview.
Pay: From $18 per hour
Expected hours: 25-30 per week
Experience
Immigration Case worker ( Preferred)
Immigration field ( Must for 1 year)
Share your resume with cover letter at [email protected]
