Overview
Operations Coordinator Jobs in Vancouver, British Columbia at Vancouver United FC
Title: Operations Coordinator
Company: Vancouver United FC
Location: Vancouver, British Columbia
Job DescriptionPosition Summary:This part-time 20-30 hour per work (varies by time of year) position reports to the Director of Operations and the Technical Director and is responsible to ensure that the on field aspect of operations run smoothly and effectively as well as ensuring all aspects of the the kit and equipment is managed in a timely manner and is responsible for ordering and managing all club uniforms and equipment, ensuring all field permits and fields are maintained and prepared for games; scheduling game referees; maintaining field equipment boxes and all club storage facilities; and assisting in various club programs (e.g., Active Start, Academy and evaluations), functions, general administrative and registration duties as required.
Staff and Volunteer Relationships:
The position works collaboratively with the Administration staff, and the Technical and Academy staff. As well, the position works closely with volunteers in the development and delivery of specific activities and responsibilities.
Specific Responsibilities:
Manage the club’s uniforms for all programming, ensuring the following is actioned:
All inventory is kept up to date
Storage of any inventory of kit is stored safely and kept in bins to ensure dirt and damp does not get to them.
All distribution of kit throughout the season as new players join programs is distributed in a timely fashion.
Working with the Operations Manager and Administration staff to ensure kits are bagged and distributed at the start of programming.
Ensure all BCSPL kits are packaged and provided to the BCSPL Lead / Technical Director and assist in the kit fit session, ensuring distribution of kit is logged and the inventory updated.
Be on site for the first day of programming to manage any kit issues and additional distribution that may arise.
Assist in the ordering of annual uniforms for teams , ensuring all correct sizing is gathered from the Clubs database and chase any outstanding orders or highlight concerns.
Provide any other assistance as and when required by the Management team.
Ensure that equipment locations are managed , locked and in good order at all time, removing wastage where required and disposing of it at landfill.
Be on site at storage locations for any deliveries as and when required by suppliers.
Ensure fields are equipped and set-up for games and practices, including but not limited to:
Working with the Technical Director and Program Leads to ensure all programming has the appropriate equipment and that it is in a satisfactory state.
Ensure that inventory of all equipment is kept up to date and highlight any requirements to the Director of Operations for ordering.
Pick up any equipment orders that are placed should a delivery not be possible.
Ensure all volunteer coaches have the equipment that they need at the start of the season and provide any replacements throughout the program
Responsible for managing equipment return and ensuring all volunteer coaches return Club equipment.
Ensure fields are lined for programs throughout the season.
Ensure all field boxes are regularly secured and have the necessary equipment for games and any changes to codes are distributed to those who need them.
Work with Spring and Summer Camp staff to ensure equipment is maintained at locations on a weekly basis through the spring and summer.
Highlight any field safety issues or conc…
