Overview
Operations and Communications Coordinator Jobs in Toronto, Ontario, Canada at The Fueling Station TO
Title: Operations and Communications Coordinator
Company: The Fueling Station TO
Location: Toronto, Ontario, Canada
Operations and Communication Coordinator
Reports to: Operations Manager
Location: 300 Geary Ave, Toronto
Salary Range :$50,000 – $55,000
About Us
We created The Fueling Station because, as entrepreneurs, we know first-hand that where you work and who you work with makes a difference. Our co-working spaces in Liberty Village and the Geary Factory Lofts has been fueling the success of small businesses and start-ups for over a decade. Our aim is creating a first-class environment for our members as well as our team!
Our Culture
This is what really makes us shine! We encourage a collaborative and connected environment. We want you to stay curious and explore the full potential of your unique skill sets. Our goal is to motivate you to be your best. We love to celebrate success and put people at the center of everything we do.
Job Description
Membership Operations
● Serve as the first point of contact/greeting for visitors, incoming calls, couriers, and general inquiries.
● Answer “walk-up” member and guest questions or refer inquiries to additional resources
● Oversee mail and package responsibilities
● Solve member-related issues to ensure a cohesive community
● Prepare member communication (building updates, newsletters)
● Work on community initiatives designed to develop connections between members, including member introductions, event support, email communications
● Encourage participation in socials, lunch & learns, and other community events
● Identify issues for escalation to Director of Operations and Sr Management and document accordingly
Building Operations and Management
● Complete and follow-up on daily, weekly, monthly facility checklists
● Prepare and distribute new member welcome information, keys, and any other move-in/out needs
● Coordinate onboarding for new team members, including technology setup, access permissions, and orientation – as requested
● Manage facility & equipment maintenance/schedules, tech support, cleaners and trade/vendor relationships
● Ordering supplies (Coffee, tea, snacks, stationary etc.)
● Identify issues for escalation to Manager and document accordingly
● Using initiative to assess all building needs and reviewing with management as needed
Office Administration
● Maintain structured digital and physical filing systems for contracts, deal files, and legal documents
● Oversee daily office operations, ensuring an organized and efficient work environment including printers, WIFI, meeting rooms: log and resolve issues
● Monitor cleanliness, supplies (coffee, snacks, stationery), Wi-Fi/printers, and meeting rooms; log and resolve issues.
● Provide administrative support to senior leadership, including scheduling, calendar management, and meeting coordination
● Support team-building events, training sessions, and internal communications.
● Organize internal team events, external meetings, boardroom bookings, and offsite sessions.
● Respond to leads for Geary Condo Sales and Leases, tour prospective tenants and buyers and follow up to ensure closure of sale/lease
● Support ongoing administrative improvement projects and special assignments as needed.
Required Skills and Experience
- Proficient in basic computer skills including Microsoft Office Suite
- 3-5 years of relevant administrative experience in operations for a commercial real estate or property management company
- Experience working in a professional environment
- A high level of attention to detail, strong organizational skills, excellent time management skills
- A professional, customer-focused attitude with excellent verbal and written communication skills
- Ideally the candidate would hold a university or college degree
- Ideally located in Toronto within commutable distance to Dupont and Dufferin area
- A strong team player
If this role interests you please Include a cover letter explaining why this role interests you and why you would be a great fit!
