Overview
Operations Administrative Assistant Jobs in Ford City, PA at Projectile Tube Cleaning
Position Summary:
This position is responsible for providing support for the manufacturing, equipment, safety, and field operations as well as responsibilities assigned by the Operations/Safety Manager with support of the company President and Vice President for Projectile Tube Cleaning, Inc. This individual must have strong organizational and communication skills with the ability to multi-task and work independently to meet deadlines. Experience with project management and/or safety-related tasks is preferred. This position requires confidentiality.
Job Functions:
· General:
o Draft and organize documents, memos, forms, and reports. Maintain filing systems, both digital and physical, to ensure quick retrieval.
o Assist with the onboarding of new hires and helping to resolve personnel questions regarding company policy.
o Manage/update job, safety, and personnel information in company database.
o Support administrative and additional activities as needed based on management’s input and/or manpower deficiencies.
o Assist with identifying areas to improve processes and efficiency.
· Field/In-House:
o Assist with planning and scheduling work/crews based on job schedule and client requirements to ensure efficient utilization of personnel and equipment.
o Communicate with personnel for scheduling, to address information, or to coordinate activities.
o Support field/in-house operations through the purchase, repair, and/or staging of equipment and materials needed for jobs.
o Monitor and maintain inventories for equipment and materials to support field operations.
o Coordinate and/or conduct periodic equipment checks and audits.
o Identify/recommend tasks to the Operations/Safety Manager and oversee the completion of tasks when they are determined necessary.
o May be required to work out in the field performing services such as Tube Cleaning, Leak Detection, etc. on occasion to support manpower deficiencies.
· Manufacturing:
o Assist with work assignments to support orders and/or inventory needs as well as ensuring the completion of the assignments in a timely fashion.
o Assist with product flow throughout the manufacturing process and communicate adjustments/needs when necessary.
o Operate manufacturing equipment as volume dictates or when specific expertise is required.
· Safety:
o Assist with providing and maintaining a safe work environment by explaining, monitoring, and enforcing company safety programs and compliance to OSHA requirements.
o Coordinate, recommend, schedule, and/or conduct safety training for personnel to ensure compliance with company, client, and OSHA requirements.
o Manage/maintain job and personnel safety records including updates in the company database.
o Manage/update client safety portals to maintain compliance with client requirements and to assign/document client training requirements.
o Assist with third party safety audits.
Job Requirements:
· High School Diploma or equivalent is required.
· The ability to multi-task and work independently is required.
· Good communication and organizational skills are required.
· Self-motivated and efficient problem solver preferred.
· Proficiency in using computer-based software to generate documents, spreadsheets, email, etc. is preferred.
· A mechanical background and the ability to build/assemble equipment is preferred.
· Valid Driver’s License with no DUIs in the past three (3) years is required.
· Physical:
o Sit for extended periods of time, stand, walk, push, pull, reach overhead, and bend to the floor.
o Exert 20 to 50 pounds of force occasionally to move objects.
o Exert 10 to 20 pounds of force frequently to move objects.
o Exert up to 10 pounds of force constantly to move objects.
Working Conditions:
· Skin exposures to oil, cutting fluids, etching solutions, dirt, etc.
· Excessive noise levels from manufacturing equipment.
· Possible inhalation of fumes, dust, and mist.
· Possible hazards from equipment operation and product handling.
The position may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.
Pay: $17.00 – $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Title: Operations Administrative Assistant
Company: Projectile Tube Cleaning
Location: Ford City, PA
