Overview
Office Services Coordinator Jobs in Calgary, Canada at Ausenco
Title: Office Services Coordinator
Company: Ausenco
Location: Calgary, Canada
Category:
Our team in Calgary is currently recruiting for an Office Services Coordinator to join us on a 14-month term. This position is 4 days a week, Monday to Thursday.
About
The Role
General reception duties such as answering and transferring incoming reception calls, greeting clients, receiving visitors, and providing building access.
Oversee and coordinate the purchasing of supplies.
Receiving and coordinating vendor arrivals and deliveries.
Coordinate with building management, occupants, vendors, and contractors to provide oversight for building maintenance and repairs (plumping, electrical, carpeting, windows, etc.).
Support with physical document archiving and shredding processes.
Provide facility assistance to HSE Coordinator to maintain a safe and efficient workspace for all occupants.
Provide physical onboarding and offboarding services including but not limited to management of document storage and recycling, desk clearing and assignment, security, office assess and equipment returns.
Meeting resource management including meeting room set up and clean up, meeting room booking, coordination of vendor lunches, and coordination of catering if needed.
About You
Proven experience in facilities coordination, office management, or administration.
Strong customer service and communication skills, with the ability to interact professionally with employees, clients, vendors, and stakeholders.
Highly organized with excellent multitasking abilities.
Experience supporting office operations and facilities management, including space coordination, vendor management, and maintenance oversight.
Detail oriented with solid administrative and technical skills.
Proactive and solution-oriented mindset with the ability to work independently, coordinate projects (events, onboarding, offboarding and office moves), and maintain a safe, well functioning work environment.
Salary: $40,000 annually (pro‑rated based on a 32‑hour work week)
Expected Salary:
Variation in salary is determined by factors such as qualifications, relevant years of experience, and prevailing market conditions for the specific role.
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