Overview
Office Manager/HR Coordinator Jobs in Oakville, Ontario, Canada at Vaco by Highspring
Title: Office Manager/HR Coordinator
Company: Vaco by Highspring
Location: Oakville, Ontario, Canada
About the Opportunity
Office Administration & Operations:
- Oversee daily administrative activities to ensure the efficient operation of the office environment.
- Manage workplace resources, including facilities, office equipment, supplies, and third-party service providers.
- Coordinate internal meetings, corporate events, and employee-focused initiatives that promote engagement and collaboration.
- Arrange business travel, accommodations, and related logistics for team members and leadership.
- Track and reconcile office-related expenditures, vendor invoices, and departmental budgets.
- Serve as a key resource for office administration inquiries and operational support.
- Establish, maintain, and enhance office procedures and operational standards.
- Provide administrative support to leadership on organizational projects and business initiatives.
- Foster a welcoming, organized, and productive workplace culture.
Human Resources & Employee Support
- Facilitate talent acquisition activities, including posting opportunities, coordinating interviews, and communicating with applicants throughout the recruitment process.
- Support employee onboarding programs and ensure a seamless new hire experience.
- Coordinate employee departures, including offboarding activities and feedback collection.
- Assist in the creation, review, and maintenance of position descriptions and organizational documentation.
- Maintain employee records and ensure HR information is accurate, complete, and confidential.
- Support payroll processing, benefits administration, and employee enrollment activities.
- Prepare employment-related documentation, correspondence, and administrative records.
- Assist with employee relations matters and initiatives that contribute to a positive and inclusive workplace environment.
- Support performance management processes, employee development programs, and training initiatives.
- Promote compliance with employment standards, workplace policies, and regulatory requirements.
- Contribute to the development and implementation of HR programs, procedures, and organizational improvement initiatives.
About You
- Minimum 5 years of experience in Office Management, Human Resources, or a similar blended role
- Strong understanding of HR best practices and employment legislation
- Working knowledge of the Employment Standards Act (ESA) and Occupational Health & Safety requirements
- Excellent organizational, planning, and multitasking abilities
- Strong communication and relationship-building skills
- High level of professionalism, discretion, and confidentiality
- Proficiency with Microsoft Office applications
— DISCLAIMERS —–
This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact [email protected] .
Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).
