Overview
Office Manager Jobs in Mississauga, Ontario, Canada at Opal Hospitality
Title: Office Manager
Company: Opal Hospitality
Location: Mississauga, Ontario, Canada
About the Role
Opal Hospitality is seeking a highly capable and self-directed Office Manager to serve as the operational backbone of our corporate office. This is a dynamic, hands-on role suited for a proactive professional who thrives in an autonomous environment and takes genuine ownership of their responsibilities.
The Office Manager will work directly with executive leadership to support the day-to-day administrative, operational, and accounting functions of the organization. This individual must be a self-starter — someone who identifies what needs to be done and does it, without waiting for direction. They will be expected to bring structure, accountability, and initiative to everything they touch.
This role supports Opal Hospitality as well as its affiliate businesses and entities. The successful candidate will be comfortable shifting between organizations and adapting to the varying administrative and operational needs that arise across the group.
Please note that this role is expected to grow and evolve over time as Opal Hospitality and its affiliates expand. The scope of responsibilities will broaden as the business develops, and the ideal candidate will embrace that evolution with flexibility and enthusiasm.
Key ResponsibilitiesAdministrative & Operations
• Support executive leadership with day-to-day administrative and operational coordination
• Manage corporate administrative tasks, including documentation, filings, contracts, and internal record-keeping
• Maintain organized corporate records and support compliance-related requirements
• Manage executive schedules, communications, and key deliverables to maintain efficiency at the leadership level
• Contribute to the development and organization of internal processes and systems to support the Company’s growth
• Assist with posting job listings across relevant platforms and job boards
• Screen incoming resumes and applications, shortlist candidates, and coordinate interview scheduling with hiring managers
• Support the onboarding process for new hires, including collecting required documentation, setting up employee files, and coordinating orientation logistics
Accounting & Financial Support
• Assist with accounting-related functions, including invoice tracking, expense coordination, and payment follow-ups
• Process accounts payable (AP) transactions, including reviewing and coding invoices, coordinating approvals, and ensuring timely vendor payments
• Support accounts receivable (AR) functions, including issuing invoices, tracking outstanding balances, and following up on overdue payments
• Maintain accurate records within QuickBooks or other accounting software platforms
• Support financial reporting processes through data organization, documentation, and coordination
• Liaise with internal and external accounting teams to ensure timely and accurate financial information
• Apply sound accounting principles in day-to-day financial administration, ensuring accuracy and compliance across all entities
Facilities & Vendor Management
• Oversee the day-to-day management of the physical office environment, ensuring it is clean, functional, and well-maintained
• Manage relationships with office vendors and service providers, including cleaning companies, waste and recycling pickup, maintenance contractors, and building services
• Source, negotiate, and manage vendor contracts; track service schedules and hold vendors accountable to agreed standards
• Coordinate office supply ordering, equipment maintenance, and any facility repairs or improvements
• Serve as the primary point of contact for building management and external service providers
Project & Cross-Functional Coordination
• Assist in the organization and execution of new hotel openings, property transitions, and key corporate projects
• Coordinate across departments — including operations, finance, marketing, and legal — to ensure alignment and follow-through on priorities
• Prepare reports, presentations, and internal documentation to support decision-making and ongoing initiatives
• Track deliverables, deadlines, and action items to ensure nothing falls through the cracks
Qualifications & Experience
• 5+ years of experience in an office management, executive assistant, or administrative operations role
• Background in accounting or bookkeeping; post-secondary education in accounting is preferred
• CGA or equivalent designation (or working toward) is a strong asset
• Solid understanding of accounting principles; not required to be a Controller, but must speak the language of finance confidently
• Hands-on experience with accounts payable (AP) and accounts receivable (AR) processes
• Proficiency in QuickBooks and/or other accounting software platforms; ability to learn new systems quickly
• Proven experience working with accounting functions such as expense tracking, invoice management, and financial reporting support
• Experience in the hospitality or property management industry is an advantage
What We Offer
• A pivotal role within a growing hospitality management company with real impact and visibility at the executive level
• A collaborative, entrepreneurial culture that values initiative and results
• Competitive compensation commensurate with experience
• Company paid benefits
• Opportunity to grow with the company as it expands its portfolio of properties
