Overview
Office Assistant Jobs in Yorktown Heights, NY at Confidential Posting
Job Summary
The Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves handling daily administrative tasks, maintaining records, assisting staff and visitors, and supporting office management functions. The ideal candidate is organized, detail-oriented, professional, and capable of multitasking in a fast-paced environment.
Key Responsibilities
Administrative Support
- Answer and direct phone calls, emails, and other correspondence.
- Schedule appointments, meetings, and maintain calendars.
- Prepare, format, and distribute documents, reports, and presentations.
- Maintain filing systems, both electronic and physical.
Office Operations
- Monitor and order office supplies and equipment.
- Organize and maintain office common areas.
- Coordinate incoming and outgoing mail, packages, and deliveries.
- Assist with office events, meetings, and staff activities.
Customer Service
- Greet visitors and clients professionally.
- Respond to inquiries and provide information as needed.
- Direct visitors to the appropriate department or personnel.
Data Management
- Enter and update information in databases and spreadsheets.
- Maintain accurate records and documentation.
- Assist with preparing reports and tracking office expenses.
Team Support
- Provide administrative assistance to managers and staff.
- Assist with travel arrangements and meeting logistics.
- Support special projects and additional tasks as assigned.
Qualifications
Education
- High school diploma or equivalent required.
- Associate degree or administrative certification preferred.
Experience
- 1–2 years of administrative, clerical, or office support experience preferred.
- Experience using office equipment such as printers, scanners, and multi-line phone systems.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Attention to detail and accuracy.
- Ability to handle confidential information professionally.
- Strong customer service and interpersonal skills.
Working Conditions
- Primarily office-based environment.
- Standard business hours
- May require extended periods of sitting, typing, and computer work.
Performance Expectations
- Maintain accurate records and documentation.
- Meet deadlines and support office productivity.
- Demonstrate professionalism and reliability.
- Foster positive relationships with colleagues, customers, and visitors.
Benefits:
- Competitive salary
- Health, dental, vision and life insurance
- Paid time off
- Professional development opportunities
- Retirement savings plan
Salary Range: $50,000- $60,000 annually (depending on experience and location)
Employment Type: Temporary Full-time to Permanent Full-time
Pay: $50,000.00 – $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Office Assistant
Company: Confidential Posting
Location: Yorktown Heights, NY
