Overview
Office Assistant Jobs in Ancaster, ON at Associated Combustion Inc.
Full job description
General Description
Responsible for providing front line customer service and handling inquiries from customers and vendors. Organize and perform a range of administrative duties that in accordance with company policies and procedures.
Representative Duties & Responsibilities
· Greet visitors answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
· Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
· Schedule and coordinate a variety of meetings and events including room bookings, agendas, catering and travel arrangements.
· Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
· Conduct database, literature, and web searches to find references
· Collect, verify, and input data into a variety of spreadsheets and databases.
· Format, word process, edit, and proofread a variety of documents and materials.
· Apply standard mathematical skills such as calculations, formulas, and equations to perform routine calculations.
· Monitor and order office supplies.
· Set up and maintain filing systems, both electronic and hard copy.
· Classify, sort, and file correspondence, records, and other documents.
· Assemble copy, collate, and disseminate a variety of documents and materials.
· Open and distribute incoming mail.
· Prepare outgoing mail, and courier shipments.
· Prepare and issue invoices and change orders to customers.
Reporting
A weekly report is to be generated and provided at our Weekly Production Meetings. The reports will be on the following:
· Office administration, or contract sourcing (i.e. cell phone contracts)
· Quote Registry – which quotes have you produced and what were the results
· Account Receivables – who have you contact and what have the responses been and subsequent follow ups
· Parts delivery/expediting
Job Type: Full-time
Pay: $18.65-$21.00 per hour
Expected hours: 40 per week
Benefits:
Casual dress
Company events
Dental care
Life insurance
Vision care
Flexible Language Requirement:
French not required
Schedule:
Monday to Friday
Supplemental pay types:
Bonus pay
Overtime pay
Education:
Secondary School (preferred)
Experience:
Front desk: 1 year (preferred)
Administrative experience: 1 year (preferred)
Work Location: In person
Job Type: Full-time
Pay: $16.55-$21.00 per hour
Expected hours: 40 per week
Benefits:
Casual dress
Company events
Dental care
On-site parking
Tuition reimbursement
Vision care
Flexible Language Requirement:
French not required
Schedule:
Monday to Friday
Supplemental pay types:
Bonus pay
Education:
Secondary School (preferred)
Experience:
Front desk: 1 year (preferred)
Administrative experience: 1 year (preferred)
Work Location: In person
Title: Office Assistant
Company: Associated Combustion Inc.
Location: Ancaster, ON
Category:
