Overview
Office Assistant Jobs in Buffalo, NY at Native American Community Services
POSITION AVAILABLE
Equal Opportunity Employer
Posting Date: July 1, 2026
Position: Office Assistant
Type: Full-time/ Hourly / Non-Exempt
Hours: 8:30am-5:00pm (Monday-Friday)
Salary Range: $19.00-$21.00
Office: Buffalo – 1005 Grant Street, Buffalo NY, 14207
Summary
The Office Assistant provides comprehensive administrative and program support to all NACS components, helping to ensure the efficient day-to-day operation of the organization. This position serves as a central resource for staff. Incumbent is responsible for greeting and guiding all NACS’ visitors to the appropriate staff/component, understanding all NACS’ services and responding to general questions. Incumbent will provide clerical assistance in support of NACS’ staff, programs, and other NACS’ business. All efforts will be performed with understanding of and in accordance with Good Mind principles, while also adhering to the principles of Trauma Informed Care (TIC).
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Greet and guide all visitors in a friendly and professional manner.
- Liaison between building personnel and NACS’ staff and inform them of events, mail, packages, and building issues.
- Maintain a clean and well-maintained reception area with relevant and up-to-date information.
- Answer phone calls in a friendly and professional manner and provide basic information to callers, directing them to the appropriate staff.
- Facilitate effective communication between various components of the organization.
- Manage purchasing order process. Work closely with both program and administrative teams to meet the purchasing needs of the organization- office supplies, food, equipment, and any other needs for programs.
- Manage office machines and ensure an adequate stock of office supplies.
- Process incoming and outgoing mail, maintaining confidentiality of sensitive information.
- Monitor staff sign-in/out and keep accurate records.
- Coordinate room requests and calendar schedules for staff and community room use.
- Assist in the planning and execution of meetings, including room setup and recording meeting minutes.
- Assist with special projects and events, providing administrative support as needed.
- Manage communications with vendors and service providers, including coordinating services, monitoring performance, and addressing service-related concerns.
- Monitor and respond to administration and component/program inquiries.
EDUCATION, QUALIFICATIONS, SKILLS:
- Associate or Bachelor’s degree in an appropriate field of study. At least two years of work-related experience in a similar position. Work experience may replace some of the education requirements at the discretion of the Executive Director.
- Knowledge of local Native American communities.
- Computer skills and understanding of office applications including MS Office Suite.
- Interpersonal skills to work cooperatively and effectively with individuals and groups.
- Excellent organizational skills with strong attention to detail. Strong written and verbal communication skills. Exceptional problem-solving skills.
- Must be able to do medium lifting
- Must pass all background checks and pre-hire requirements.
For consideration send cover letter & resume to : [email protected] or apply on Indeed
- Must have clean and valid NYS driver’s license and carry minimum auto liability coverage of $100k/$300k.
Job Type: Full-time
Pay: $19.00 – $21.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
People with a criminal record are encouraged to apply
Work Location: In person
Title: Office Assistant
Company: Native American Community Services
Location: Buffalo, NY
