Overview
Office and Administrative Coordinator Jobs in Vancouver, British Columbia at COBS Bread
Title: Office and Administrative Coordinator
Company: COBS Bread
Location: Vancouver, British Columbia
Great Place to Work Certified™
Office and Administrative CoordinatorReports to: Financial Controller
Location: Vancouver, BC
Annual Salary: $46,000 to $48,000 depending on experience
We are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown Vancouver Support Office. Tasked with providing administrative support and coordination to various departments and Executive Teams, this position will also be responsible for managing the full office administration and creating a great first impression for clients and customers when overseeing the reception area.
Responsibilities includes:
Manage all aspects of administration such as managing CRM and reporting, Intranet portal management, taking meeting minutes, drafting newsletter articles, maintaining reports, developing surveys and any ad hoc projects as needed
Coordinate the Franchise Portfolio Planning Process by maintaining and updating the spreadsheet and working with the Operations team to ensure reporting accuracy
Coordinate the Franchise Agreement processes by monitoring key dates and spreadsheets while preparing documentation and ensuring necessary steps are completed on time
Support Accounts Payable with banking and payment and act as contact for COBS insurance program including issue of certificates, annual billing and landlord queries
Promptly greet all clients and customers at reception and on the phone, operate the switchboard, and liaise with building management while advising staff up building updates
Coordinate invitations and meals for bi-monthly staff meeting and playing an active role in the Social Committee to plan events for staff in the office, remotely or off-site
Participate in the Health and Safety Committee to ensure office is compliant with safety measure
Oversee the cleanliness of the office kitchen while managing the office lunch program and ordering office supplies
Other duties as assigned
Requirements
What You Bring to the Table:
2+ years of experience in an administration or office coordinator role or combination of both
Bright, friendly and energetic nature with strong customer service skills
Intermediate computer skills, particularly in MS Outlook, Excel and Word, Sharepoint
Pro-active work approach demonstrating high level of initiative
Excellent interpersonal, verbal and written communication skills
Detail oriented, strong organizational skills, and ability to multi-task while meeting tight deadlines
Experience in basic data processing skills including handling petty cash, credit cards and expenses
Experience in meeting / event coordination is preferred.
Benefits
What’s in it for You:
Not only do we have fresh COBS Bread product delivered daily to our Vancouver Support Office, we offer some pretty sweet perks too!
Competitive salary, company bonus and vacation plan
A great Extended Health & Dental Benefit, Group RRSP Matching, and Health Spending Account
Paid sick, mental health and personal leave days
Paid day for community service or volunteer opportunity
Subsidized wellness program and an on-site gym facility
An open, ‘continuous-learning’ environment where professional development and career progression is encouraged
Work within a dynamic, driven, high-achieving, close-knit and fun-loving team
High level of autonomy and responsibility
Complimentary self-serve kitchen of …
