Overview
Office Administrator (AP/AR + Quoting) Jobs in Brantford at Royal Machine Solutions Inc.
What We’re Looking For
- Experience in AP/AR, bookkeeping, or office admin (manufacturing preferred)
- Strong attention to detail (you catch mistakes others miss)
- Comfortable working with numbers, spreadsheets, and systems
- Able to follow and improve processes (Lean mindset is a plus)
- Reliable, organized, and proactive
Key Responsibilities
Accounts Payable & Receivable
- Process vendor bills and manage accounts payable
- Perform weekly cheque runs
- Reconcile credit cards
- Issue invoices for completed jobs
Quoting & Revenue Support
- Prepare spare parts quotes (belts, motors, bearings, drives, etc.)
- Generate quotes for standard conveyors using pricing tools
- Support sales and operations with accurate pricing
Job Costing & Time Review
- Review timesheets and job costing entries
- Identify errors in labor coding, materials, and billable hours
- Help protect margins by catching missed costs
Inventory & Purchasing Support
- Track vendor pricing and sourcing options
- Assist with inventory coordination
- Identify cost-saving opportunities
Office Operations
- Manage incoming calls and visitors
- Support payroll review and timesheet accuracy
- Maintain organized records and documentation
Continuous Improvement
- Participate in daily 7:30 AM Lean meetings
- Identify and implement workflow improvements
About Us
Royal Machine Solutions is a growing industrial manufacturing company specializing in custom conveyors, fabrication, and material handling systems.
We are building a high-performance, Lean-driven operation focused on efficiency, accountability, and continuous improvement. This role is critical to keeping our operations running smoothly and profitably.
Job Type: Full-time
Pay: From $20.00 per hour
Expected hours: 40 per week
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Education:
- Bachelor’s Degree (preferred)
Experience:
- QuickBooks Online: 3 years (required)
- Accounts payable: 2 years (required)
Work Location: In person
Title: Office Administrator (AP/AR + Quoting)
Company: Royal Machine Solutions Inc.
Location: Brantford
