Overview

Office Administrator Jobs in Bonnyville, AB at TSS Total Safety Services, Inc.

Full job description

Job Duties and Responsibilities-

Performs basic clerical and administrative duties for assigned department.

Responsible for invoicing the client

Maintaining accurate and complete support for invoicing

Collection of payments for invoices

Creates, runs, and distributes standard periodic reports, to communicate follow-up requirements and to summarize reports, etc. Maintains organized computer and/or hard copy files for easy identification and retrieval.

Assists others in office as needed including providing back-up reception.

Plans, coordinates, and makes arrangements for on-site and off-site meetings conferences and special events. Coordinates scheduling, travel for attendees, meeting materials, AV, and catering arrangements.

Ensures accurate and timely communication to involved parties.

Uses salesforce experience to maintain some estimating opportunities within the software.

Answer Phones/Direct Customers to appropriate departments when visiting

Forward Billing Paperwork to the Regional Billing Department daily

Monitor reports to ensure all paperwork is forwarded

Escalate any paperwork issues to the Operation/Department Manager

Collect Payroll Data and turn in to Payroll Dept. every week

Assist in monthly revenue accruals

Prepares documents, correspondence and reports as directed. Proofreads for grammar and spelling. Copies, binds, and distributes as directed.

Enters data to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations.

Use standard templates for regular departmental activities, reports, and presentations to maximize efficiency and reduce turnaround time.

Assists others by furnishing information and helping with basic problem resolution. Answers questions via phone or email and provides accurate and timely information. Takes accurate phone and verbal messages and ensures that messages are communicated in a timely manner.

Qualifications-

Experience billing and invoicing clients.

Progressive, directly related experience with knowledge of departmental function, procedures, terminology, and interrelationships.

Above average communication & interpersonal skills required to interact with multiple internal, external & executive contacts.

PC skills with proficiency with MS Office and other function-specific specialized software programs. Ability to develop spreadsheets and modify formats to complete assignments and ability to recommend improvements.

Ability to pay close attention to details and present good planning, organization, and time management skills.

Ability to handle diverse tasks simultaneously, works effectively with interruptions and consistently meets or exceeds production and quality goals.

Demonstrated ability to handle confidential or sensitive information or issues.

Ability to efficiently operate and perform basic maintenance and troubleshooting of all office equipment.

Must demonstrate ability to work in a team environment

Education-

High school diploma or GED plus additional specialized courses or Associates Degree in related field.

Other Required Skills, Knowledge or Abilities-

Exposure to office equipment such as personal computers, copiers, calculators, fax machines, etc. Basic PC skills with ability to enter data and verify accuracy. Ability to handle confidential or sensitive information or issues. Prior billing experience, good working skills with Mic…

Title: Office Administrator

Company: TSS Total Safety Services, Inc.

Location: Bonnyville, AB

Category:

 

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