Overview
Office Administrator Jobs in Calgary, AB at Through The Woods Psychology
Full job description
About Us: Through the Woods Psychology is a leading mental health practice in Calgary dedicated to providing compassionate and client-focused services. We believe in fostering resilience, understanding, and growth, empowering individuals and families to overcome life’s challenges and lead fulfilling lives.
Job Description: We are seeking a friendly and organized Office Administrator to join our team at Through the Woods Psychology. As the first point of contact for our clients, you will play a crucial role in creating a welcoming and supportive environment. Your responsibilities will include greeting clients, answering phone calls, scheduling appointments, managing administrative tasks, and providing general support to our team.
Responsibilities:
Manage the front desk/reception area, including greeting clients, answering phones, and handling inquiries.
Coordinate client appointments and manage the clinic schedule to optimize efficiency and client flow.
Handle client concerns or complaints in a professional and timely manner, ensuring a positive client experience.
Schedule appointments and maintain the appointment calendar.
Assist with administrative tasks such as filing, data entry, and managing office supplies.
Handle billing and invoicing tasks, including processing payments and insurance claims.
Maintain cleanliness and organization in the reception area and common spaces.
Collaborate with the clinical team to ensure seamless coordination between administrative and clinical functions.
Develop and manage social media content to uphold the clinic’s online visibility and engagement.
Requirements:
Bachelor’s degree or equivalent experience in healthcare administration, business management, or a related field
Preference will be given to applicants with previous experience in a reception or administrative role
Commitment to upholding ethical standards and maintaining client confidentiality.
Strong interpersonal and communication skills.
Excellent organizational skills and attention to detail.
Proficiency in Microsoft Office suite (Word, Excel, Outlook).
Ability to and prioritize tasks and manage multiple priorities.
Compassionate and empathetic demeanor.
Knowledge of mental health office procedures and terminology is an asset.
Familiarity with Jane App is an asset.
Familiarity with Canva or similar software is an asset.
Benefits:
Competitive compensation based on experience.
Professional development opportunities.
Supportive and collaborative work environment.
Opportunity to make a positive impact in the lives of clients.
How to Apply: If you are a friendly and organized individual who is passionate about supporting others and meets the qualifications for this position, we invite you to join us at Through the Woods Psychology. Please submit your resume and cover letter [email protected], expressing why you are interested in joining our team and how your skills and experiences align with our mission.
Through the Woods Psychology is committed to providing high-quality mental health care and support services to our clients. We look forward to welcoming a dedicated Office Administrator to our team to help us achieve this mission.
Job Type: Full-time
Pay: $40,000.00-$60,000.00 per year
Benefits:
Flexible schedule
On-site parking
Paid time off
Flexible Language Requirement:
French not required
Schedule:
Evening shift
Monday …
Title: Office Administrator
Company: Through The Woods Psychology
Location: Calgary, AB
Category:
