Overview
Mail, Inventory & Records Maintenance Clerk Jobs in Oshawa at Ministry of Finance
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Mail, Inventory & Records Maintenance Clerk
*Indicates the salary listed as per the OPSEU Collective Agreement.
About the job
In this role, you will:
- receive, process, control, distribute, and deliver mail, correspondence, records, office supplies in a high volume, security-conscious environment
- provide file retrieval and maintenance services for the division
- process outgoing mail by utilizing postage machine, and creating labels for outgoing mail
- follow secure and confidential record handling procedures for the retention and disposal of documents
- verify purchasing documents and check for damage or discrepancies
What you bring to the team
Analytical and Judgement Skills
- you can identify and resolve errors and discrepancies
- you can use sound judgment and discretion when handling confidential, legal, or sensitive information
- you can identify threats or hazardous items that may pose safety risks to employees and property
- you can interpret and apply policies, guidelines, and procedures
Communication and Interpersonal Skills
- you can communicate clearly to respond to file requests and explain records retention and destruction procedures
- you are able to work independently and as part of a team
Organizational Skills
- you can prioritize urgent tasks and manage competing deadlines in a high-volume environment
- you pay attention to detail to when creating, sorting, coding, and storing records
Math and Computer Skills
- you have mathematical skills to maintain production statistics and accurate page counts
- you are proficient with computers to perform data entry, email, file tracking, report preparation, and information management
Technical Knowledge and Experience
- you have experience working with records management, file retrieval, and records maintenance
- you have experience working with inventory procedures, order fulfillment, supply monitoring, requisitions, and document verification
- you can learn procedures and program areas to accurately distribute mail and respond to file requests
Don’t meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario’s Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
Additional information:
- 1 English Temporary, duration up to 12 months, 33 King St W, Oshawa, Central Region
Note:
- W-FN-246751/26
How to apply:
- You must apply online.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Read the job description to make sure you understand this job.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
- If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you’ll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d’emploi externes de la fonction publique de l’Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d’emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d’affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together
Title: Mail, Inventory & Records Maintenance Clerk
Company: Ministry of Finance
Location: Oshawa
