Overview
Legal Assistant Jobs in Ottawa, Canada at Services OR LP/SEC
Title: Legal Assistant
Company: Services OR LP/SEC
Location: Ottawa, Canada
Category:
Responsibilities
- Edit, format, draft and revise agreements, letters, memos, reports, forms, labels and other printed material.
- Maintain lawyers’ calendars, including coordinating travel arrangements and tracking deadlines.
- Manage and coordinate client meetings, conference calls, and related events.
- Provide general administrative assistance: respond to client inquiries, receive incoming mail, handle courier requests, and maintain client file lists.
- Maintain an efficient document and file management system and keep systems up to date.
- Prepare and submit expense reports and docket entries.
- Open and close client/matter files.
- Scan and/or convert documents to PDF.
- Assist with billing support for a group of lawyers.
- Perform related duties as assigned and assist others as required.
Qualifications
- 2–3 years of experience in a Legal Assistant position, preferably with Business Law—Corporate or Commercial experience.
- Diploma from a Legal Assistant, Law Clerk or Paralegal program is considered an asset.
- Ability to prioritize, meet deadlines, and adapt to rapidly changing priorities.
- Strong organizational skills and the ability to take initiative and work independently.
- Excellent written and verbal communication skills in English; proficiency in French is an asset.
- Proficiency with Windows and Microsoft 365 and document management systems.
- Excellent attention to detail and proofreading skills.
- Experience with styles and document formatting.
- Excellent interpersonal skills and ability to communicate effectively with clients.
- Ability to take initiative when appropriate.
Benefits & Compensation
- Hybrid work environment with four days a week in the Ottawa office.
- Retirement savings plan with employer contribution.
- Benefit premiums paid by the firm.
- Telemedicine services.
- Flexible health and wellness allowance covering more than gym memberships.
- Training and development programs based on interests and needs.
Salary
Salary range: $48,000 – $59,300 (Ottawa). Salary will be discussed and negotiated during interview.
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