Overview
Legal and Executive Assistant Jobs in Greater Toronto Area, Canada at Professional Staffing
Title: Legal and Executive Assistant
Company: Professional Staffing
Location: Greater Toronto Area, Canada
About the Role
We are seeking a High Energy ,highly organized and dependable Executive Assistant & Legal Coordinator to support executive scheduling, legal and due diligence administration, internal event coordination, and selected HR-related paperwork.
This role is ideal for someone who is detail-oriented, discreet, and comfortable managing a mix of administrative, legal support, and coordination responsibilities. The successful candidate will play an important role in keeping internal processes organized, supporting senior leaders, and helping ensure follow-through across a range of time-sensitive activities.
Key Responsibilities
Executive Support
- Manage calendar scheduling and meeting coordination for the CEO and Legal Operations Director.
- Book meetings, coordinate invitations, and help ensure day-to-day scheduling runs smoothly and efficiently.
- Assist with routine administrative support for senior leadership, including meeting logistics, follow-ups, and coordination across internal stakeholders.
Legal & Due Diligence Coordination
- Organize, catalogue, and maintain legal and corporate information required for due diligence processes.
- Assist in preparing, collecting, tracking, and organizing documentation related to due diligence requests.
- Support the legal team by helping maintain well-structured records and ensuring materials are accessible, accurate, and up to date.
- Help coordinate information flow between internal teams and external parties, as needed, during diligence-related processes.
Internal Events & Cross-Functional Coordination
- Support the planning and coordination of internal events in partnership with the Marketing & Office Coordinator.
- Assist with scheduling, logistics, materials, and communication for internal meetings and company events.
- Help ensure internal events are well-organized and executed smoothly.
HR & Administrative Support
- Assist with HR-related paperwork and administrative processes as needed.
- Help maintain organized records and documentation related to employee forms, onboarding materials, or other internal administrative needs.
- Provide additional coordination support across legal, executive, and administrative functions when required.
Qualifications
- 2–5 years of experience in an executive assistant, legal assistant, coordinator, or similar administrative support role.
- Strong organizational skills and exceptional attention to detail.
- Experience handling sensitive or confidential information with professionalism and discretion.
- Comfortable managing calendars, coordinating meetings, and supporting multiple priorities.
- Experience organizing documents, records, or administrative workflows in a legal, corporate, or professional services environment is an asset.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office and/or Google Workspace.
- Familiarity with legal documentation, due diligence support, or HR administration is an asset.
What We’re Looking For
- A polished, reliable professional with strong follow-through.
- Someone who can work carefully and efficiently in a fast-paced environment.
- A team player who is comfortable supporting senior leaders and collaborating across departments.
- Good judgment, discretion, and a practical, solutions-oriented mindset.
Why This Role Matters
This role provides important coordination across executive support, legal administration, and internal operations. The Executive Assistant & Legal Coordinator helps keep schedules organized, diligence processes moving, and internal administrative functions running smoothly
Candidates must be eligible to work in Canada
I would like to thank all the candidates in advance. Please do stay connected on LinkedIn for future opportunities. Shortlisted candidates will be contacted .
This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.
