Overview
Leadership Team Coordinator Jobs in Greater Toronto Area at Drake International
Title: Leadership Team Coordinator
Company: Drake International
Location: Greater Toronto Area
Drake International is seeking an experienced and proactive Leadership Team Coordinator to provide administrative support to the Senior Leadership Team. The successful candidate will play a critical role in facilitating the Senior Leadership Team’s productivity, ensuring smooth operations, and contributing to the overall success of the organization.
Core Job Activities
Calendar Management
Efficiently manage the Senior Leadership Team ‘s calendar, including scheduling appointments, meetings, and travel arrangements, while prioritizing conflicting demands and ensuring timely reminders.
Communication Management:
Serve as the primary point of contact for internal and external communications directed to the CEO, screening and prioritizing correspondence as necessary.
Administrative Support
Provide comprehensive administrative support to the Senior Leadership Team, including drafting correspondence, preparing reports and presentations, and conducting research as required.
Creating impactful presentations, including formatting data, and integrating photos.
Meeting Coordination
Organize and coordinate executive meetings, including preparing agendas, compiling meeting materials, and taking accurate minutes to facilitate effective decision-making and follow-up.
Confidentiality
Maintain strict confidentiality and discretion in handling sensitive information, such as executive discussions, strategic plans, and personal matters.
Serve as a trusted confidante and sounding board for the CEO, providing valuable insights, feedback, and perspective.
Relationship Management
Cultivate and maintain positive relationships with internal and external stakeholders, representing the CEO professionally and ensuring a high level of customer service.
Maintain a pulse on the organization’s culture, morale, and overall employee sentiment.
Project Support
Provide project support to the Senior Leadership Team as needed, including coordinating cross-functional initiatives, tracking action items, and monitoring project milestones.
Ad Hoc Support
Handle ad hoc tasks and special projects as assigned by the CEO, demonstrating flexibility and adaptability to meet evolving business needs.
Skill & Education Requirements
Bachelor’s degree in business administration, management, or related field preferred.
Proven experience in an administrative or similar role.
Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
Excellent written and verbal communication skills, with a high attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
Discretion and confidentiality in handling sensitive information and matters.
Proactive attitude with a willingness to take initiative and anticipate needs.
Flexibility to adapt to changing priorities and work independently with minimal supervision.
Bilingual, (French & English), is an asset.
About Drake International:
Drake International is the pioneer in the recruitment and talent management industry. More than recruitment, Drake offers a suite of HR solutions that support the strategic assessment, development, and evaluation of people to assist HR leaders and managers alike.
Starting with one location in Winnipeg over 7…
