Human Resources Assistant(Full Time-Contract)

Overview

Human Resources Assistant(Full Time-Contract) Jobs in Ajax, Ontario, Canada at Community Development Council Durham

Title: Human Resources Assistant(Full Time-Contract)

Company: Community Development Council Durham

Location: Ajax, Ontario, Canada

Job Title: Human Resources Assistant (Contract- Full time)

Department: Core

Reports To: HR Manager and People, Culture and Engagement(PCE) Manager

Hours of Work: 8:30 a.m. to 4:30 p.m.

Location: 458 Fairall Street, Unit 4, Ajax ON L1S 1R6

Application Deadline: April 28, 2026

Job Purpose

Reporting to the HR Manager and the PCE Manager, the Human Resources (HR) Assistant provides essential day-to-day and organizational support to the Human Resources department. The role supports the effective delivery of recruitment administration, HR records management, performance tracking, onboarding, training coordination, and agency wide engagement initiatives. This role provides administrative, coordination, and systems support under the direction of the HR Manager and the PCE Manager and does not independently provide employee relations advice, conduct investigations, interpret policy or legislation, or make HR decisions.

As a successful candidate, the HR Assistant will play an important role as a member of the HR department and contribute to the overall success of the organization in a positive, inclusive work environment.

Company Overview

Community Development Council Durham (CDCD) is an independent, not-for-profit social planning organization that has been working to enhance the quality of life for individuals, families and communities in Durham for 55 years. We organize a variety of research, community development and social planning initiatives as well as administer and deliver front line social service programs. Please visit us at www.cdcd.org for more information.

Duties And Responsibilities

• Using client-centered, anti-oppression, anti-racism, trauma-informed, gender-based analysis plus+ and strength-based approaches, build relationships and establish rapport with existing community partners, vendors, staff and volunteers.
• Maintain confidentiality and privacy protection measures for all community partners, vendors, staff, volunteers and clients
• Promote a high-functioning teamwork environment that is inclusive, harmonious, cooperative, efficient and productive.
• Participate in promoting a positive workplace culture through agency committee membership and departmental activities

Recruitment and Staffing Administration

• Post job advertisements and maintain recruitment tracking for full-time, part-time, contract, and student placement positions.
• Screen resumes using predefined criteria and coordinate candidate communications.
• Schedule interviews and prepare interview packages.
• Maintain recruitment documentation and records in accordance with established procedures.
• Update and track recruitment dashboard

Employee Records, HR Systems and Data Integrity

• Maintain employee files and update the HR Information System (HRIS) to ensure accurate, current, and compliant employee data
• Track contracts, staff policy and protocol acknowledgements, probation dates, and contract end dates
• Use HRIS system and spreadsheets to maintain electronic customized dashboards, organizational charts, recruitment reports, accommodation trackers, and HR metrics according to defined timelines.
• Support audit documentation preparation as required.
• Ensure data integrity, confidentiality controls, secure filing, indexing, and version control.

Performance Management Administration

• Track probation and annual performance review timelines and distribute templates and reminders.
• Maintain performance documentation records.

Onboarding Experience And Training

• Support onboarding experience enhancements, including welcome packages, scheduling orientations, and materials preparation.
• Coordinate logistics, scheduling, communications, and documentation for employee engagement, wellness, training, and culture initiatives.
• Coordinate training attendance, payment where required, tracking completion and filing certificates of completion.

Communication and Collaboration

• Support scheduling of All staff meetings and engagement sessions.
• Upload and organize content on SharePoint or staff portals.
• Provide administrative project support for people and culture initiatives as assigned.
• Participate in committees and agency initiatives that promote positive workplace culture.
• Perform other related duties and project work as assigned by HR and PCE Managers.

Qualifications

• Bachelor's degree in Human Resources, or a related field (or equivalent experience)
• 2 – 3 years of experience in HR roles, with exposure to various HR functions
• Strong knowledge of employment laws, regulations, and HR best practices
• Experience in the non-profit sector with an understanding of the Agency’s role as a support service provider and the issues that face a modern non-profit organization is preferred
• Knowledge of HR tools and systems available to support HR reporting and employee information
• Strong, clear and professional communication skills – verbal, written, presentation, and facilitative. Ability to speak another language is an asset
• Strategic, analytical, problem solving, conflict resolution and organizational skills, with attention to detail
• A strong team player with the ability to work collaboratively to achieve goals
• Strong systems acumen and proficiency in MS Office Suite (Teams, SharePoint, MS 365 packages
• Must be legally entitled to work in Canada.
• Certified Human Resources Professional designation (or working towards) is an asset

Additional Requirements

• The Human Resources Coordinator will work out of an office environment and will be required to lift up to 20 lbs. Prolonged sitting is required
• Successful candidate must provide an acceptable vulnerable sector check prior to commencing employment
• Availability to work evenings and weekends based on operational requirements

This job posting relates to an open vacancy. The recruitment process does not involve artificial intelligence or automated decision-making. All candidate assessments and hiring decisions are conducted by human reviewers.

APPLICATION PROCESS: Applicants are requested to submit their resume and a cover letter outlining their strengths, experience and aptitude to fulfill the position requirements.

CDCD thanks all applicants for their interest; however, only those asked for additional information and/or selected for an interview will be contacted.

CDCD is committed to providing equal opportunity to all employees. We strive to create a diverse and inclusive workplace that represents the cultural mosaic of the Durham Region and the communities we serve. We recognize the value that comes from the different viewpoints, unique experiences and diverse perspectives of our employees, who bring fresh, new ideas to our business. Diversity plays a key role in our ability to deliver our mission.

CDCD is strongly committed to diversity and inclusion within its community and encourages applications from Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, 2SLGBTQIA+ persons, and others who may contribute to fostering innovative ideas and solutions.

As an employer, CDCD has a duty to accommodate potential candidates throughout the hiring process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005.