Overview
HR INVESTIGATIONS REPRESENTATIVE Jobs in Toronto, ON at City of Toronto
Full job description
Job ID:45960
Job Category:Human Resources
Division & Section:People & Equity, Employee Relations
Work Location:METRO HALL, 55 John Street, Toronto, Ontario
Job Type & Duration:Full-time, Permanent
Salary:$58,527.00 – $71,958.00, TX5339, WG3.5
Shift Information:Monday to Friday 35 hours per week
Affiliation:Non-Union
Number of Positions Open:1
Posting Period:21-MAR-2024 to 08-APR-2024
JobSummary:
Reporting to the HR Manager Employee & Labour Relations, the HR Investigations Representative provides program support and a variety of administrative duties to the Internal Investigations Unit (IIU) in Employee Relations who investigates a diverse range of issues involving alleged employee misconduct. The HR Investigations Representative schedules interviews/meetings, provides notice correspondence, conducts preliminary research, gathers evidence, organizes and maintains IIU files, and prepares presentation materials for meetings.
MajorResponsibilities:
Implements detailed plans and recommends policies/procedures regarding program specific requirements.
Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
Prepares comprehensive informational reports, presentations, statistical reporting, data and other relevant materials adhering to established timelines.
Reviews applicable legislation, policies, procedures etc. to support the facts and circumstances of investigations.
Assists with the complaint intake process for all workplace investigations.
Prepares workplace investigation report templates for each investigation.
Schedules, coordinates, and confirms appointments. Books meeting room space for training sessions, presentations, and interviews.
Records and maintains electronic and hardcopy records for workplace investigation files.
Provides notice of workplace investigations to the appropriate parties. Coordinates and provides notices for Union partners.
Records and maintains meeting minutes during interviews.
Prepares confidential information, records, and correspondence for sign off. Organizes and makes provisions for necessary investigation materials.
Designs and creates forms or templates including promotional materials, presentation slides and manuals to meet program needs.
Updates and maintains Internal IIU metrics dashboards.
Builds and maintains a collaborative working relationship.
Uses discretion when working with sensitive workplace issues and information in a confidential manner.
KeyQualifications:
Post-secondary education in a related discipline such as Office Administration certificate/diploma, Legal Administration certificate/diploma, Human Resources or Industrial Relations certificate/diploma, or the equivalent combination of education and experience.
Considerable administrative experience working within a legal or political environment, preferably in municipal operations.
Considerable experience in the preparation of standard correspondence and reports, editing the layout and formatting of complex reports, presentations using Microsoft Office (i.e. MS Word, Power Point, Excel, Access).
Accurate and efficient keyboarding skills (minimum 70 words per minute) to record notes in investigation meetings (e.g. dicta-type meeting minutes) etc., with the ability to use database software, such a…
Title: HR INVESTIGATIONS REPRESENTATIVE
Company: City of Toronto
Location: Toronto, ON
Category:
