Overview
Executive Personal Assistant Jobs in Toronto – Ontario at WeShall Investments Inc.
Title: Executive Personal Assistant
Company: WeShall Investments Inc.
Location: Toronto – Ontario
Category: Administrative/Clerical
About the Company: WeShall Investments Inc. is a premier Canadian private equity firm with a
diverse
portfolio of investments that demonstrates our agility in various industries across Canada, the U.S., and the Caribbean. Our mission is to build a leading private equity firm generating superior long-term investment returns collaboratively with BIPOC entrepreneurs and companies promoting
diversity
.
Job Summary:
WeShall seeks a dedicated Executive Personal Assistant with comprehensive experience to support the Executive Chairman and Founder. In this role, you’ll manage personal and administrative affairs, while also coordinating personal and corporate events. This position combines traditional executive personal assistant duties with elevated responsibilities, providing high-level administrative and strategic support.
Key Responsibilities
and Tasks: Administrative Support Manage the Executive Chairman & Founder’s complex schedule, including meetings, appointments, travel logistics, and expense reporting. Act as a gatekeeper, screening and managing phone calls and email communications. Prepare and organize documents, reports, and presentations as needed. Ensure the executive’s personal spaces are well-organized and maintained. Handle confidential information with the utmost discretion and
professionalism
.
Anticipate the executive’s needs and proactively address them. Mentor and guide junior administrative staff, as needed. Other support and special projects as assigned from time to time. Event Management Coordinate and plan personal events and activities, including family gatherings, vacations, and philanthropic engagements. Assist in organizing, coordinating, and facilitating corporate events, such as board meetings, shareholder meetings, and other company-related functions.
Plan internal and external meetings, conference calls, conferences/townhalls/events, and lunches/dinners. Collaborate with external vendors, venues, and caterers to ensure successful event execution. Manage event budgets, track expenses, and reconcile invoices. Create event invitations, managing RSVPs, and ensuring all logistical details are in place. Act as point of contact for event inquiries and provide excellent customer service to attendees. Executive Support Oversee and coordinate high-priority projects and strategic initiatives, working closely with
senior leadership
and
cross-functional teams
.
Identify opportunities for
process improvement
and efficiency within the Executive Chairman & Founder’s office and implement solutions. Conduct research, data analysis, and prepare reports or presentations to support the Executive Chairman & Founder in making informed decisions. Serve as a primary contact for internal/external stakeholders, ensuring efficient
communication
and follow-up. Prepare and review documents, correspondence, and presentations on behalf of the Executive Chairman & Founder, maintaining a high level of accuracy and
professionalism
.
Marketing & Business Development Support Develop and execute marketing communications strategies to enhance brand visibility. Manage a Brand Coordinator to implement and oversee integrated marketing communications strategies. Schedule appointments with prospective clients and ensure follow-up with status updates. Build, maintain, track, and update dashboards, templates, and contracts. Assist with sending contracts and agreements. Buil…
